Director, Accounts Receivable

Director, Accounts Receivable
Hudson County Community College
Jersey City, New Jersey

Salary Grade: 117

Union Affiliation:
Academic Administrative Association

Office/School:
Controller's Office

Supervising Cabinet Member:
Vice President for Business and Finance and Chief Financial Officer

HCCC provides full-time employees with a strong, comprehensive benefits package that includes:
Medical, Dental, Vision, Life Insurance, Parental Leave, Paid Time Off, Retirement Plans, and up to $9,000 per year invested in your professional development. Additionally, we also offer employee assistance programs, flexible spending accounts, flexible hybrid schedules (depending on the position), employee discount marketplace, auto and home insurance discounts and more.

Under the general supervision of the Controller the Director of Accounts Receivable is responsible for accurate and timely accounting for student accounts together with ensuring compliance with the Colleges policies and practices for this area.

• Maintaining proper segregation of duties. Ensuring adequate checks and balances. For example, keep the functions of authorizing and disbursing financial aid separate. This role helps reduce institutional risk for fraud and the potential for an adverse audit opinion.
• The Director of Accounts Receivable (DAR) is a professional financial administrator. The DARs office is the central point for resolving issues with student billings and payments. Policies and procedures need to be maintained and updated for best practices. The DAR works in conjunction with the Student Services team.
• Maintain a detailed and accurate system of student accounts that records charges, credits and maintains amounts due. Working with Ellucian and Student Services, maintains a standard billing cycle (along with standard re-billing). Actively monitor student accounts to increase payments/cash receipts. Financial records and processes for AR need to be consistent with Generally Accepted Accounting Standards (GAAP) and government auditing standards.
• Ensure required internal controls for cash are maintained.
• Process return of Title IV funds to program accounts and post withdrawal disbursements to students according to applicable federal laws and regulations. Follow-up for payments. Tie-out College payment transactions and rate adjustments to Board of Trustees resolutions.
• Demonstrate proficiency with creating business object reports. Knowledge of various computer programs such as Excel. This position requires hands‑on work with Ellucian/Colleague. Ensure timely/accurate billing. Perform/run daily account updates including trial balances and invoices. Create reports and analysis to assist College management.
• Manage the annual 1098‑T process for the College. Responsibilities include ensuring all students receive the necessary account information (whether in paper or e‑form) and partner with Ellucian to prepare the electronic e‑file for submission to the IRS. Post communications as required to the College portal.
• Update detailed tuition rate tables in the Colleague system together with student rate table information in the Colleges portal. Update the Colleague system for student fee updates/changes. In conjunction with Accounting establish necessary AR codes to ensure accurate billing.
• Provide a high level of customer service to all stakeholders. Provide recommendations to improve processes and services.
• Assist with processing requisitions and purchase orders relating to student accounts – including the bookstore. Serve as key Finance contact for payments to Follett. Oversee and implement 3rd party billing related to student accounts.
• Work closely with HCCC's AP and Student Services teams to ensure timely processing of student‑related payments.
• Maintain a standard process for calculating out of County reimbursement rates.
• Provide oversight for the Colleges payment plans – approve any individual circumstances/exceptions (above policy thresholds) as required.
• Serve as expert for student account charges and adjustments impacting the GL.
• Reconcile daily cash and prepare bank deposits. Work with HCCC Accounting to process check…