Coordinator Residency, Department of OB​/GYN

Job Title:

Coordinator Residency

Location:

Jersey City Medical Center

Department Name:
Department of OB/GYN

Req #:

Status:
Salaried

Shift: Day

Pay Range: $50,000.00 - $80,000.00 per year

Pay Transparency:

The above reflects the anticipated annual salary range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

The OB/GYN Residency Coordinator at Jersey City Medical Center (JCMC) is responsible for the daily administrative, operational, and compliance functions of the ACGME-accredited Obstetrics & Gynecology Residency Program. The Coordinator manages all activities supporting the education, recruitment, scheduling, evaluation, and professional development of residents; ensures institutional and regulatory compliance; serves as a primary liaison between residents, faculty, hospital leadership, and external agencies.

This position requires a high level of professionalism, discretion, initiative, and the ability to work independently in a fast‑paced academic medical environment,

The Coordinator plays a key role in fostering a supportive educational culture and ensuring the continuous quality improvement of the residency program.

Required:

• High School Diploma
• Minimum 2 3 years experience in medical education, residency coordination, academic healthcare, or graduate medical education required
• Strong knowledge of ACGME requirements, GME operations, and residency program workflows
• Excellent organizational, time‑management, and multitasking abilities
• Outstanding interpersonal skills with ability to work harmoniously with residents, faculty, and leadership
• High proficiency in Microsoft Office, GME software (New Innovations), virtual meeting platforms, and data management systems
• Ability to handle confidential information with discretion and comply with HIPAA and institutional policies
• Strong critical thinking, problem‑solving, and decision‑making skills in complex situations
• Ability to work independently with minimal supervision and manage competing deadlines

Preferred:

• Experience with ACGME-accredited programs strongly preferred
• Prior involvement with ERAS, NRMP, and GME policies is highly desirable

• Shift: 7:00am-3:00pm and/or 8:00am-4:00pm
• Monday thru Friday
• Full Time/Day

• Oversee all day-to-day administrative activities of the OB/GYN Residency Program, ensuring smooth functioning of a complex academic training environment,
• Serve as the primary point of contact for residents, applicants, faculty, departmental leadership, Graduate Medical Education (GME) Office, and outside agencies,
• Maintain and update the residency program manual, rotation goals and objectives, policies, curriculum materials, and onboarding documents annually,
• Coordinate and manage educational conferences, didactics , journal clubs, simulation sessions, workshops, morbidity & mortality (M&M) meetings, and faculty development sessions,
• Prepare annual program calendars, block schedules, call schedules, and rotation assignments in collaboration with the Program Director (PD) and Chief Residents,
• Organize program-related meetings, record minutes, distribute agendas, and follow up on action items,
• Manage secure storage and dissemination of confidential educational and personnel records
• Maintain comprehensive understanding of ACGME Program Requirements, Institutional Requirements, NAS, ACGME Milestones, and Case Log expectations for OB/GYN residents
• Ensure full compliance with accreditation standards through meticulous documentation, monitoring, tracking, and reporting of program metrics
• Coordinate the annual ACGME update, Faculty and Resident Surveys, and Milestones reporting
• Prepare and maintain records for accreditation site visits, internal reviews, and annual program evaluations (APE)
• Develop and maintain accreditation‑ready files, including program policies, competency assessments, curriculum documentation, scholarly activity tracking, and conference logs
• Collaborate with hospital GME Office to implement institutional…