Office Manager Clerical, Radiation Oncology

Job Title: Office Manager Clerical

Location: Jersey City Medical Center, 355 Grand St, Jersey City, NJ 07302

Department: Radiation Oncology

Req #:

Status: Full‑Time

Shift: Day (7:30am‑3:30pm, Monday‑Friday)

Pay Range: $23.98 - $29.12 per hour

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey. The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

To oversee all aspects of the day‑to‑day operations of Jersey City Medical Center's Radiation Oncology front office in order to ensure patient and physician satisfaction and timely service delivery.

Required:

• High School / Vocational High School Graduate or approved High School Equivalency Certificate.
• Minimum of two years supervisory experience in a medical office setting.
• Thorough knowledge of medical terminology such as ICD‑10 and CPT code.
• Thorough knowledge of modern office methods, practices and equipment and ability to perform confidential and complex clerical tasks.
• Proficient in Microsoft Suite.
• Proficient in EPIC.
• Schedule all consults, follow ups and simulations using ARIA and EPIC software.

Preferred:

• Bachelor’s Degree.
• Bilingual preferred, English and Spanish.

• Shift: 7:30am‑3:30pm
• Monday‑Friday
• Full Time/Day

• Responsible for day‑to‑day operations of the office and front desk, overseeing the appointment system and patient scheduling tasks.
• Responsible for ordering and maintaining supplies needed to run the office efficiently.
• Oversee registration process, including insurance verification as needed to maintain efficient patient flow.
• Monitor all aspects of patient flow and resolve issues as they occur.
• Act as liaison with different physician groups and staff members to maintain efficient office practices.
• Responsible for overseeing the tracking of patient referrals from other site locations.
• Responsible for making or ensuring specialty follow‑up appointments and testing for patients as prescribed by physician.
• Review clinic policies and procedures and assist in implementing appropriate changes to ensure prompt and efficient service delivery.
• Responsible for maintaining DNV regulations.
• Perform all clerical functions in compliance with departmental rules and regulations.
• Able to function independently with minimal direction from manager.
• Interact with other disciplines, departments, agencies and insurance companies in a professional manner.
• Maintain professional relationships with all co‑workers.
• Follow HIPAA Compliance at all times.
• Complies with unit and department scheduling guidelines.
• Maintain and update professional knowledge and proficiency through continuing education, staff meetings, workshops, and serving on special committees.
• Promote a positive and healthy workplace environment.
• Perform other duties as assigned.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

At RWJBarnabas Health, our employees are at the heart of everything we do. Driven by our Total Wellbeing promise, our market‑competitive offerings include comprehensive benefits and resources to support our employees' physical, emotional, financial, personal, career, and community wellbeing.

These benefits and resources include, but are not limited to:

• Paid Time Off, including Vacation, Holidays, and Sick Time
• Retirement Plans
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Disability and Life Insurance
• Paid Parental Leave
• Tuition Reimbursement
• Student Loan Planning Support
• Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Community and Volunteer Opportunities
• Discounts through partners such as NJ Devils, NJ PAC, Verizon, and more!

RWJBarnabas Health is the premier health care destination providing patient‑centered, high‑quality academic medicine in a…