Human Resources Administrator

Human Resources Administrator – Imperial Dade, Jersey City, NJ

Imperial Dade is the leading independently owned and operated distributor of food service packaging and janitorial supplies in North America. As a provider of customized supply‑chain solutions, we serve customers in many business‑to‑business market segments, including restaurants, grocery stores, healthcare, sports and entertainment, and cruise lines.

We are looking for an experienced Human Resources Administrator to join our HR Department and report to the Regional HR Manager. The role focuses on day‑to‑day HR administration, record keeping, and support for various HR projects.

• Oversee the timely review and editing of employee timecards on a weekly and biweekly basis to ensure accuracy and improve payroll efficiency.
• Oversee the attendance point system by recording attendance violations and preparing disciplinary action forms weekly for union and non‑union employees.
• Assist in the creation of onboarding packets and facilitate orientation for new employees.
• Assist with updating union vacation requests in Excel.
• Manage key clerical, data entry, and administrative tasks effectively by responding to phone calls, emails, and in‑person inquiries. Handle document preparation for scanning, copying, and ensure timely uploads to the shared drive or distribution to the operations team.
• Maintain accurate and up‑to‑date employee files, records, and documentation, including personnel files, driver qualification files, termination forms, processing forms, and coaching notices.
• Conduct regular audits of HR files and records to ensure all necessary documents are gathered and organized efficiently.
• Assist departmental managers and employees with routine inquiries and day‑to‑day questions; refer more complex issues to senior‑level HR staff or management.
• Liaise with departments such as payroll, benefits, and talent acquisition to improve workflow efficiency and ensure a smooth process.
• Assist in the effective planning and execution of special events, including activities that celebrate and recognize employee achievements.
• Support project‑based work.
• Perform other duties as assigned.

• Bilingual (Spanish/English) required.
• 2+ years of human resources experience required.
• 2+ years of experience with MS Office, including solid knowledge of Excel.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Proficient with or the ability to quickly learn a human resource information system (HRIS) and similar computer applications.
• Excellent organizational skills, attention to detail, and verbal/written communication skills.
• Warehouse/union experience preferred.
• Experience with Dayforce Workforce preferred.
• Knowledge of state and federal laws for reporting.
• Adaptable, collaborative, and excited to join a growing company.

The schedule for this position is Monday – Friday, 8:00 am – 5:00 pm.

We offer a dynamic environment for our more than 7,500 employees to work, learn, and grow professionally. Competitive salaries and benefits include medical, dental, vision, a 401(k) program with company match, life insurance, generous paid time off, educational reimbursement, paid family leave, and adoption assistance.

Imperial Dade is an EEO Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, status as a parent, national origin, age, disability, family medical history, or genetic information, political affiliation, military service, or other non‑merit‑based factors. We are a Fair Chance employer committed to providing opportunities for qualified individuals with past justice system involvement.

Massachusetts Applicants:
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.