Manager of Construction Administration

About the Role

Reporting to the Chief and Deputy Chief of Construction, the Manager of Construction Administration will be responsible for the Construction Management Divisions administrative functions. CMD’s administrative group is the Division’s central office for contract and consultant agreement administration. The position will be located at the Port Authority Technical Center, Jersey City, NJ. As Manager of Construction Administration, you will be managing several support staff and will be responsible for the following:

• Oversees CMD’s financial reporting system (WINTRAK
  365) and reports to the Agency on the progress of projects and construction dollars being spent (accruals). Review all capital and operating expenditures for compliance with the current year’s budget and forecast
• Manages the processing of all construction payments and additional authorizations, including all required coordination with the Procurement Division for SAP funding.
• Support of M/W/DBE Compliance efforts within the division.
• Procurement and management of all On Call consultant majority and minority agreements as the duly authorized representative. This includes the solicitation of qualified personnel from approved vendors to meet the staffing requests of the field offices and the processing of all consultant invoicing.
• Review of all Post Award Contract Changes (PACCs), Change Orders, Field Orders and Lump Sum Conversions, in advance of the Chief of Construction and/or the Chief Engineer’s signature for validity and accuracy in accordance with CMD’s Contract Administration Manual.
• Review and oversight of all closeout documentation for compliance with the terms of the Contract Specifications and CMD’s Contract Administration Manual.
• Support the Construction Management Division and the Engineering Department on all committees and working groups in the review and modification of Contract Administration procedures to meet industry and technological changes.
• Management of CMD’s Alert List and coordination with the Office of the Inspector General for the placement and removal of entities from said list.
• Develop performance metrics and dashboard information for CMD documents.
• Oversee training for necessary revisions to contract administration procedures.
• Act as the point of contact for public records access documents for Engineering.
• Management and oversight of the Administrative Units permanent and consultant staff.
• Perform review of construction drawings and specifications to ensure compliance with CMD standards.

• Must possess a Bachelor Degree in Architecture or Engineering from an accredited college or university.
• A minimum of five (5) years’ experience as a Resident Engineer or higher.
• A minimum of 10 years of construction management experience.
• Certified Construction Manager or equivalent.
• Demonstrated experience managing a team of consultants, permanent and specialty staff.
• Demonstrated knowledge of construction management administration, processes and procedures. In addition, demonstrates working knowledge of the administration of consultant agreements.
• Experience Monitoring actual budget expenditures and schedules against forecasts and troubleshooting when required.
• Demonstrated experience as key point of contact for Line Departments and other Agency departments.
• Demonstrated knowledge of processes and procedures in various types of construction delivery methods.
• Must have a valid driver’s license.
• Must have completed all probationary periods at time of appointment to position.

• Registered Professional Engineer or registered Architect in New York or New Jersey.
• Excellent oral and written communication and presentation skills.
• Strong problem solving and decision-making skills.
• Experience with construction industry outreach, other Agency/firms, and demonstrated construction industry committee(s) participation; including public speaking is desirable.

The application process varies by position, but typically includes an initial phone interview for qualified candidates, followed by a more in-depth interview(s) and/or assessment(s). Selected candidates who are made a…