Management Associate

ASTD
13

Maryland Department of State
Police
Special Operations Division
7777 Washington Boulevard
Jessup, MD 20794

This position is an integral part of the Special Operations Division of the Field operations Bureau. It provides direct administrative support, judgement and analysis to the Commander allowing for the Commander to make informed decisions that are in the best interest of the internal management of the division. The personnel and command staff rely on this position for logistical support in the furtherance of Departmental and Special Operations Division Activities.

This position is crucial to ensure administrative responsibilities are appropriately tracked, managed and completed in accordance with MSP policy.

• Reviews and analyzes incoming correspondence and briefs the commander to determine task assignments to all personnel.
• Coordinates the upward and downward flow of routine and critical communications for the five full time and four decentralized units commanded by one captain, one lieutenant and canine unit supervisors.
• These units consist of 25 full time sworn personnel and approximately 350 decentralized personnel.
• Additionally, SOD has 1 civilian employee, I contractual employee and two VIPs.
• Prepares written correspondence and verbal communications as directed by the Commander.
• During time sensitive matters the incumbent is granted signature authority by the Commander Maintain the SOD roster to include decentralized personnel.
• Maintain/manage personnel files locally for personnel assigned full time to SOD.
• Receives and processes invoices for the Division and acts as the liaison/point of contact for vendors.
• Create, maintain, keep the K9 files and electronic K9 ledger to track invoices.
• Completes all administrative tasks in furtherance of Division activities as asked by the Commander.
• Interacts with vendors and Facilities Management Division (FMD) to ensure that contractual obligations are met at the Tactical Services Garage.
• Conduct periodic inspections to identity routine. emergency maintenance, safety concerns and ensures their resolutions.
• Oversees the performance of the contractual cleaning crew and conducts inspections with the company representative.
• Interacts with the alarm security provider in the monitoring of the system and arranges emergency or routine maintenance.
• Interacts with all vendors conducting work at SOD.
• Inspects work performed by vendors and ensures services are performed as agreed upon.
• Provides for the efficient operation of the divisions copy machine, paper shredder, telephones, computer networks, printers, etc.
• Orders supplies and calls for service as necessary.
• Oversees the records management of the personnel administrative files for SOD.
• Reviews all medical reports submitted by SOD personnel to determine which reports must be forwarded to the medical division.
• Responsible for maintaining Division medical files on all sworn and civilian employees assigned to this installation.
• Provides administrative supervisory/secretarial expertise through the coordination of the Special Operations Division (Statewide Support) of all operations as they pertain to routine paperwork, Department required reports, special projects and civilian support staff.
• Keeps command personnel apprised of progress of office operations and potential problems in timely completion of assignments.
• Checks all outgoing paperwork and reports for proper grammatical presentation, spelling, format, typographical errors and continuity of thought.
• Maintains all monthly reports ie: vehicle mileage summaries, org charts and any other assigned duties by Commander.

Education:

Graduation from an accredited high school or possession of a…