Financial Operations Administrator

A leading company in the Financial Services sector is looking for a Financial Operations Administrator to join their team.

• Degree in Business, Finance, or Investment Management or similar

• Minimum of 3 years' experience within a LISP environment

The role will assist the Head of Operations to ensure:

• Timeous and accurate completion of routine administrative and operational tasks.
• Support for continuity and operational resilience by reliably handling repeatable, first-line processes.
• Segregation of duties is maintained, with preparatory work reviewed, checked, and released by senior team members.
• A solid operational foundation is built to support the candidate's growth into a more senior operations role over time.

• Assist with the preparation and capturing of trade instructions.
• Support daily bulk operations processing.
• Assist with capturing model portfolio instructions and income distribution data for review.
• Preparations Support
• Assist with the preparation of daily and monthly bank account reconciliations and perform initial reconciliations.
• Support AvL reconciliation data-gathering and initial identification of exceptions and escalating issues to the Head of Operations.
• Maintain reconciliation working papers and records in accordance with internal controls and audit requirements.
• Liaise with stakeholders to resolve discrepancies. Payment Processing Support
• Assist with preparing adviser, administration and tax payment batches for review and authorisation.
• Support the preparation of client withdrawal and premium documentation, ensuring required information is complete before submission for approval.
• Maintain accurate payment records in accordance with internal controls and audit requirements.

• Assist with gathering and organising information required for regulatory and tax reports.
• Support the preparation of data for annual and interim tax certificates (IT3a, IT3b,IT3c, IT3s, IT3f, IRP5) under supervision.
• Assist with basic CRS/FATCA data preparation tasks.
• Help respond to routine, non-complex tax-related queries, escalating more complex queries to the Head of Operations.

• Participate in the testing of system enhancements, platform upgrades, and new product implementations, as directed.
• Identify and report potential operational risks or processing errors promptly to the

• Assist with maintaining and updating documented standard operating procedures (SOPs) for recurring processes.

• Respond to routine operational queries from internal teams, advisers, and clients within agreed service levels, escalating more complex queries.
• Provide general administrative support to the Head of Operations.
• Assist with liaison to third-party service providers, custodians, and vendors under guidance.