Finance And Operations Assistant; Bbs

We're looking for a Finance and Operations Assistant to support the day-to-day back-office operations of a growing multi-location automotive repair business. You will own vendor reconciliation, Quick Books management, accounts receivable reporting, invoice processing, and employee timekeeping — keeping the financial and administrative side of the business clean, accurate, and running without things slipping through the cracks.

This is a reliability-first role. The most important qualities here are not advanced finance expertise but consistency, accountability, and follow-through. Quick Books experience is a hard requirement. Everything else can be learned if the foundation is right. If you are organized, detail-oriented, trustworthy with financial data, and take genuine pride in making sure nothing falls through, this role is a strong fit.

• You will be paid in USD (bi-monthly: every 15th and 30th)
• Paid Time Off in accordance with company policy
• Observance of Holidays per company guidelines
• 100% remote setup so you can work wherever you're most productive
• This role requires availability during US Pacific Time hours, Monday through Saturday (schedule is flexible after onboarding)
• Work directly with the owner of a growing multi-location business with real operational ownership from day one
• Stable, long-term role with clear responsibilities and room to grow as the business expands

• Reconcile vendor statements in the first 10 days of each month by matching invoices to statements
• Identify any unbilled or unshipped items and flag discrepancies for resolution
• Ensure early payment discounts of 2 to 6 percent are identified and claimed where applicable

• Submit approved invoices through payment software for owner review
• Prepare invoices for check printing and mailing in coordination with the owner and business partner
• Maintain organized records of all submitted and processed invoices

• Match credit card batch payments to daily bank deposits in Quick Books
• Pull accounts receivable reports on a regular basis and flag overdue accounts for follow-up
• Support basic bookkeeping tasks and periodic cleanup to keep the books accurate and current
• Generate standard financial reports as needed for owner review

• Remote into the point-of-sale system at each shop location to review employee clock-in and clock-out records
• Identify and flag any timekeeping issues, discrepancies, or missing entries for correction
• Maintain accurate timekeeping records across all locations

• Support the owner with back-office administrative tasks and special projects as needed
• Assist with occasional personal administrative tasks when requested
• Maintain organized records, files, and documentation across all operational areas

• Proven hands-on experience with Quick Books — this is a hard requirement for this role
• Solid understanding of basic bookkeeping and accounting principles including accounts payable, accounts receivable, and bank reconciliation
• Ability to pull and interpret standard financial reports without requiring advanced finance expertise
• Highly reliable and consistent with strong follow-through on recurring tasks and deadlines
• Detail-oriented with a zero-tolerance approach to errors in financial records and reconciliations
• Comfortable working remotely into business systems and point-of-sale platforms
• Trustworthy and discreet when handling sensitive financial and employee data
• Available to work Monday through Saturday during US Pacific Time hours, at least during onboarding

• Experience with HR administrative tasks such as posting job listings, screening applicants, and conducting initial calls
• Background supporting a small business owner or multi-location operation
• Experience working with automotive, retail, or service-based businesses
• Familiarity with payment processing software or accounts payable platforms
• Prior experience in a finance or operations role covering both bookkeeping and administrative responsibilities

If you are reliable, detail-oriented, comfortable with Quick Books, and want to be the person a business owner depends on to keep the back office running cleanly without being followed up, this role gives you the stability and the direct impact to do your best work.

Finance and Operations Assistant (BBS
824) Johannesburg, Gauteng, ZA