Payroll Administrator

Payroll Administrator Position Overview

We require a Payroll Administrator to manage payroll processes for our group of 5 companies. This full-time role is based on-site in Edenvale, Johannesburg. The position demands precision in handling employee data and compliance in logistics, security, and manufacturing sectors.

Key Responsibilities

• Gather, assist, and process data for allocated payrolls, including timesheets, leave forms, new appointments, transfers, terminations, and overtime.
• Administer the leave module accurately.
• Ensure clients are invoiced accurately prior to finance invoicing.
• Submit MIBCO, NBCRFI, MEIBC, and PSIRA returns for allocated clients and payrolls.
• Meet payroll deadlines as per standard operating procedures.
• Quality check payrolls as per standard operating procedures.
• Resolve pay queries efficiently.
• Verify captured contracts as per standard operating procedures.
• Prepare various payroll reports and analyses as required by clients and management.
• Process termination documents for former employees, including provident fund withdrawal or transfer forms, UI-19s, salary schedules, and certificates of service.
• Draft confirmation of employment letters for current employees.
• Ensure all employee documents are filed accordingly.
• Process payrolls in line with relevant bargaining councils and sectoral determinations as instructed by the payroll manager.
• Submit UIF declarations.
• Assist with mid-year and year-end submissions.
• Print IRP5s.
• Provide general administrative support.

Required Qualifications and Experience

• Matric certificate.
• At least 2 years of experience in payroll.
• Experience in logistics, security, or manufacturing sectors.
• Accsys People Ware experience advantageous.
• Tertiary education advantageous.
• Clear criminal record.
• Knowledge of South African statutory requirements, including MIBCO, NBCRFI, MEIBC, PSIRA, UIF, and tax laws.

Essential Skills and Attributes

• Excellent communication skills.
• Proficient in Microsoft Office.
• Accurate and meticulous.
• Highly attentive.
• Team player.
• Strong organizational skills for managing deadlines and data.
• Commitment to confidentiality and ethical practices.