Payroll Administrator

Job Description

Red Ember Recruitment is seeking, on behalf of our client, a Temp Payroll Administrator to support the payroll team based in Johannesburg, Gauteng.

The Payroll Administrator will help ensure ensure timely and accurate payroll processing for high-volume employees (3,000+ staff) and perform payroll tasks with minimal intervention from Payroll Supervisors or Managers.

Responsibilities:

Payroll Processing & Timesheets

• Process weekly registers for kiosk drivers, temps, and casual staff.
• Track and reconcile overtime, night shifts, weekends, and public holidays.
• Reconcile clockings against overtime sheets and submit to supervisors/divisions.
• Input payroll and HR data on Sage 300, including acting, addendums, ad hoc payments, deductions, promotions, transfers, settlements, salary adjustments, UIF, and vehicle branding.
• Use ERS Clocking system to manage employee clockings and submit weekly hours for approval.

Employee Data & HR Administration

• Load and maintain new employee records in Sage 300.
• Process internal promotions, transfers, acting roles, addendums, and personal information updates.
• Ensure payroll data accuracy and compliance with company policies and legislation.
• Process all HR-related paperwork as received, including bank changes, new staff, terminations, end-of-contracts, resignations, ad hoc payments, and vehicle branding.

Earnings, Allowances & Deductions

• Allocate vehicle branding allowances for eligible employees.
• Handle ad-hoc payments for kiosk drivers (truck/bakkie payments).
• Process employee banking detail changes.
• Manage deductions including Acknowledgements of Debt (AODs), traffic fines, kiosk errors, uniform deductions, garnishees, and maintenance orders.

Leave & Benefits Administration

• Administer annual, sick, and maternity leave queries.
• Process maternity leave applications and issue UIF documentation.

Terminations & Exits

• Process resignations, terminations, and end-of-contracts.
• Ensure all exits comply with company policies and legal requirements.

General Payroll Support & Reporting

• Serve as the primary contact for payroll queries across kiosks and branches.
• Ensure accurate and timely payroll processing.
• Conduct payroll spot checks and labour audits.
• Print payroll summaries, create sign-off sheets, and manage HR email queries (payslips, leave, UIF, etc.).

Requirements

• Education:
  
  Minimum Grade 12.
• Experience:
  
  5 years payroll experience, including at least 3 years processing payroll on Sage 300.
• Technical
  
  Skills:
  
  Proficient in ERS Clocking System and Microsoft Excel (pivot tables, VLOOKUP).
• Core Competencies:
  
  Strong attention to detail and accuracy in payroll processing; excellent verbal and written communication skills.
• Organisational
  
  Skills:
  
  Effective planning, time management, and organisational abilities.
• Personal Attributes:
  Dependable, flexible, punctual, and able to work independently or collaboratively within a team.

Requirements
Technical

Skills:

Proficient in ERS Clocking System and Microsoft Excel (pivot tables, VLOOKUP).

Core Competencies:

Strong attention to detail and accuracy in payroll processing; excellent verbal and written communication skills. Organisational

Skills:

Effective planning, time management, and organisational abilities. Personal Attributes:
Dependable, flexible, punctual, and able to work independently or collaboratively within a team.