Senior Systems Administrator

Position: Senior Systems Administrator (AD.08.4)

Brief Description

Key responsibilities include the following:
• Manage annual budgeting for Archibus licensing, maintenance and renewal contracts.
• Compile cost estimates for system upgrades, training, and ICT infrastructure requirements.
• Validate invoices and vendor service reports.
• Manage system licensing, renewals, vendor liaison, and escalation
• Lead and manage the overall IWMS environment including all Archibus modules.
• Configure user roles, permissions, and workflows in alignment with governance policy.
• Ensure 99%+ uptime through proactive system maintenance, patches and upgrades.
• Manage integrations with Oracle HR/Finance, AutoCAD/Revit, and CMMS systems.
• Develop system documentation, configuration manuals, and process maps.
• Develop Power

BI/Excel dashboards for operations, space and maintenance.
• Ensure compliance with DHET HEMIS requirements and internal audits.
• Approve data architecture and validation rules for spatial, maintenance and asset data.
• Oversee data migration, reconciliation and version control.
• Audit “as-built” accuracy and approve Smart Client updates.
• Consolidate monthly and annual IWMS performance reports.
• Implement data governance framework.
• Lead training sessions, produce manuals and knowledge base articles.
• Manage support tickets and escalation workflows.
• Run user-engagement forums to enhance system adoption.
• Coach Systems Administrator and Workspace Officer.
• Serve as primary system liaison between ICT, Planning, CPD, Operations and Finance.
• Ensure high availability and reliability of system data for decision-makers.
• Supervise and mentor the Systems Administrator and Workspace Officer.
• Keep abreast of developments in Archibus, IWMS and FM technologies
• Introduce automation, new integrations, and enhanced workflows.
Requirements:
• Grade 12
• Diploma or Degree in Information Technology, Computer Science, Engineering, or Facilities Management
• Advantage:
Archibus Administration Certification, Revit or AutoCAD integration certification
• Minimum 3–5 years’ experience in systems or database administration
• Proven experience in IWMS / Archibus platform management
• Experience with AutoCAD, Revit, or Smart Client integration
• Experience managing data governance and user permissions
• Experience in facilities, maintenance, or property information systems
Technical Competencies
• Advanced Archibus platform administration (Space, HEMIS, Assets, CMMS, Projects)
• Workflow configuration, data mapping, and process automation
• Integration oversight between Archibus, Oracle HR/Finance, Revit, and CMMS systems
• Data validation, auditing, and quality assurance
• Database security, backups, and change control procedures
• Knowledge of ICT system architecture and APIs
• Advanced MS Excel and data visualisation (Power

BI/Tableau)
• Version control and documentation management
Competencies (Knowledge, skills and behavior)
• Strategic systems thinking and problem-solving ability
• Excellent analytical and reporting skills
• Strong communication and stakeholder engagement ability
• Organised and deadline-driven with attention to detail
• Ability to lead a small team and mentor others
• Collaborative working style and service orientation
• Resilience and adaptability to changing technologies
Compliance/Statutory Requirements (Knowledge, Understanding and or training):
• Familiarity with DHET HEMIS space classification and reporting frameworks
• Understanding of data protection and information security principles
• Awareness of SANS building standards and spatial data standards

Detailed Description

Job Requirements Additional Details