Administrative Assistant

The Administrative Assistant plays a vital role in supporting the administrative and operational function of our accounting offices. This individual will coordinate appointments and communications, assist with client services, manage office workflows, and help maintain smooth day-to-day operations across multiple office locations.

• Proficiency in Quick Books and Microsoft Office Suite required
• 2+ years of experience in an executive assistant or similar administrative role
• Experience in accounting or tax industry is a plus
• Strong organizational and multitasking skills with the ability to prioritize and meet deadlines
• Excellent written and verbal communications skills
• High level of professionalism, discretion, and confidentiality
• Strong attention to detail and commitment to accuracy
• Positive attitude and ability to work independently and with a team
• Strong problem‑solving skills and the ability to work with minimal supervision
• Experience managing multiple calendars and scheduling meetings
• Ability to adapt quickly to new software or digital tools: “tech‑savvy”

• Schedule and coordinate meetings, appointments, and phone calls for staff
• Ensure staff is prepared for scheduled meetings, appointments, and calls
• Answer and screen incoming calls and emails, directing information appropriately to ensure timely responses
• Support tax season activities, including intake and organization of tax return materials for new and existing clients and distribution of finalized tax documents to clients
• Maintain organized and confidential physical and digital filing systems
• Order office supplies and coordinate deliveries for multiple office locations, as well as run occasional office errands
• Prepare client invoices and assist with accounts receivable, collections, and payables
• Build and maintain positive relationships with clients, colleagues, and external partners
• Provide support on special projects and research, as needed

Entry level

Full‑time

Administrative

Accounting

Johnson City, TN