Records Clerk

Position Title

Records Clerk

Crest Hill, IL

• Department:
  Campus Police – President’s Office
• Status:
  Part‑time
• Classification:
  Non‑exempt
• Grade: 106
• Union: TOSSC‑AFT Local 604
• Hourly Rate: $21.42 – $22.70
• Scheduled
  
  Hours:
  
  28
• Seniority Level: Entry level
• Job Function:
  Administrative

The Police Records Clerk supports the records management functions for the campus police department. The Clerk will perform data entry, filing, sorting, phone and walk‑in inquiries, and maintain police and court records in multiple systems to ensure accuracy and accessibility. The Clerk will also manage various paperwork and support additional tasks as assigned.

• Digital recordkeeping on all police/college systems and outside computer systems including Premier 1 (P1)
• Serve as point of contact with Will County Clerk and State’s Attorney for criminal & traffic cases, managing subpoenas, court date notifications, and filing reports/tickets
• Enter and process all parking, regulation, and student code tickets, handling pay/void appeals
• Maintain and update arrest files, including court case dispositions and identification files
• Process traffic crash reports and forward copies to the Department of Transportation and insurance companies
• Maintain and submit all mandated data to I‑DOT on line for racial profiling
• Coordinate and schedule college and rental vehicle usage, processing requests, reservations, cancellations, mileage charge‑backs, and fuel credit usage
• Handle expungement requests from Will County Clerk/ASA office
• Process FOIA requests for individuals and police/military, forwarding completed requests to the college FOIA liaison
• Maintain the college crime log
• Collect and assemble records ready for disposal in compliance with local records disposal certificate
• Process ticket appeals and coordinate appeal committee meetings

• High school graduate or equivalent
• Valid driver's license
• Proficiency in computer database entry, retrieval, and word processing
• Strong knowledge of law enforcement and court practices
• Strong organizational, multitasking, and problem‑solving skills
• Ability to establish and maintain effective working relationships, demonstrating cultural competence and emotional intelligence
• Commitment to the college’s core values (respect, inclusion, sustainability, integrity, collaboration, humor, well‑being, innovation, quality)

• Experience with Records Management System
• Proficiency in English and Spanish (verbal and written)
• Demonstrated multicultural competence
• Prior records or office operations experience

Benefits available. For details, visit JJC Benefits page.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Joliet Junior College is an AA/EO employer and encourages applications from candidates who would enhance the diversity of its staff.