Administrative Assistant

Position Title

Administrative Assistant I

Position Title: Administrative Assistant I
Status: Part Time
Department: Social & Behavioral Sciences
Division: Arts & Sciences
Classification: Non-exempt
Union: TOSSC - AFT Local 604
Reports To: Department Chair
Placement: Grade 106
Hiring Range: $21.42 - $22.71 hourly

Competitive starting pay is dependent on education and experience. JJC offers regular full‑time positions a variety of fringe benefits including health insurance, retirement benefits, holidays, personal time, and other discounts/reimbursement for classes.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

The student population at the college is diverse in ethnicity, gender, language, age and background. Joliet Junior College is an AA/EO employer and strongly encourages applications from candidates who would enhance the diversity of its staff.

Provides administrative support to the Social & Behavioral Sciences department. Performs a diverse range administrative tasks requiring discretion and sound judgment; delivers efficient and professional assistance to students, faculty, and college staff. This role demands significant initiative, independent decision‑making, and the ability to adapt procedures to evolving situations. The position reports to the Department Chairperson and provides support to full‑time staff.

• Prepare and type correspondence, documents, compile data for internal and external reports, tests and other related materials.
• Prepare and maintain mailing lists, records, handbooks, databases and files. Occasional travel may be involved to various campuses and educational centers to deliver material for classes or obtain appropriate signatures.
• Receive and direct visitors, handle phone calls, take and relay messages, provide requested information.
• Prioritize and distribute mail and assist with adjunct faculty mailings. Provide technical support to department personnel and students with the use of office equipment.
• Assist in the preparation of department events such as Anti‑Stigma, Discover JJC, Majors Fair and related.
• Assist with copies, background checks, spreadsheets, or other assistance faculty may require.
• Organize faculty schedules, office hours posting, and travel in Workday.
• Assist student requesting information such as syllabi, course availability, add/drop forms, registration and other related materials.
• Call and email students to notify of class cancellations/changes and provide other class options.
• Maintain records for full-time and adjunct faculty such as syllabi, grade books, student evaluations and related.
• Maintain adjunct faculty teaching assignment applications and update seniority list.
• Work collaboratively with other departments and/or vendors. Be willing to be cross‑trained to perform related clerical tasks.
• Maintain and update computer for cart schedule.
• Participate in achieving departmental and college goals and objectives.
• Perform other related duties as assigned.

• Associate's degree; or in lieu of Associate's degree, must have equivalent college credit hours.
• Three (3) years of secretarial or comparable experience.
• Thorough understanding of FERPA and the importance of confidentiality.
• Extensive personal computer skills including Microsoft Office, Excel, Workday & Datatel.
• Ability to accurately type, proofread carefully, and prioritize.
• Willingness to work cooperatively with a diverse population.
• Ability to establish and maintain cooperative and effective working relationships with other members of the college and community, displaying cultural competence as well as emotional intelligence.
• Demonstrated commitment to the college's core values of respect and inclusion, sustainability, integrity, collaboration, humor and well‑being, innovation and quality.

• Experience in Academic Affairs Area.
• English and Spanish verbal and written communication proficiency.
• Demonstrated multicultural competence.

Monday through Thursday 9:30 a.m. to 4:30 p.m.

Normal office physical demands; ability to travel between campus locations and to and from community events.

Duties are performed indoors in the usual office and/or outdoor environment.

Full Time/Part Time:
Part time

Union (If Applicable):

Scheduled

Hours:

28

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