Records Clerk
Listed on 2026-01-02
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Administrative/Clerical
Clerical, Data Entry
Position Title : Records Clerk
Job Description :
POSITION TITLERecords Clerk
STATUSPart-Time
DEPARTMENTCampus Police
DIVISIONPresident’s Office
CLASSIFICATIONNon-exempt
UNIONTOSSC-AFT Local 604
REPORTS TOChief of Police
PLACEMENTGrade 106
HIRING RANGE$21.42 - $22.70 hourly
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The student population at the college is diverse in ethnicity, gender, language, age and background. Joliet Junior College is an AA / EO employer and strongly encourages applications from candidates who would enhance the diversity of its staff.
POSITION SUMMARYThe Police Records Clerk is responsible for performing a variety of administrative and clerical tasks to support the department’s records management. Key duties include entering data, filing, sorting incoming mail, and assisting with walk-up inquiries at the service window. The Clerk will also answer phone calls and provide information related to police records. This role ensures that all police and court records are accurately maintained, up-to-date, and easily accessible.
Additional responsibilities include performing other duties as assigned.
KEY RESPONSIBILITIES
Clerk will perform appropriate record keeping on all police / college systems and outside computer systems including Premier 1 (P1).
Clerk will serve as point of contact with Will County Clerk and State’s Attorney for all matters regarding criminal & traffic cases including subpoena and court date notifications to officers. Clerk will maintain and forward copies of reports / tickets to these offices. Review and maintain confidential records or report data.
Clerk will enter & process all tickets. Clerk will maintain these tickets and process paid / void appealed tickets.
Clerk will maintain and update arrest files including court case dispositions and identification files.
Clerk is responsible for processing all Traffic Crash reports and forward copies to (I-DOT) Department of Transportation and insurance companies.
Clerk is responsible for maintaining and submitting all mandated data to I-DOT online.
Clerk is responsible for coordinating and scheduling all College and Rental vehicle usage. This includes processing all requests and reservations, cancellations. Clerk will also process mileage charge backs for reimbursement. Maintain and log all fuel credit card & I-pass usage.
Clerk will handle and maintain and process all expungement requests from Will County Clerk / ASA office.
Clerk will process all FOIA requests for individual & police / military. Clerk will also forward those completed requests to the college FOIA liaison.
Clerk will process and maintain the college crime log.
When local records disposal certificate is received, records clerk will collect & assemble records that are ready for disposal.
Clerk is responsible for processing all appealed tickets. Clerk is responsible for setting up meetings with appeal committee members.
Click on the link for information about JJC's Benefits:
Technical Office Support Staff Council (TOSSC)-AFT Local 604
Full Time / Part Time :
Part time Union (If Applicable) :
TOSSC
Scheduled Hours : 28
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