Kettle & Angel Tree Assistant

THE SALVATION ARMY NORTH & CENTRAL ILLINOIS DIVISION JOLIET CORPS POSITION DESCRIPTION

POSITION TITLE:

Kettle & Angel Tree Assistant LOCATION/DEPT:
Joliet Corps

REPORTS TO:

Corps Administrator FLSA CATEGORY:
Non-Exempt STATUS TYPE: TPT PAY GRADE: 402 PAY RANGE: $16.30 - $19.56 OUTCOMES

Provide temporary administrative and program support to the Joliet Corps during the Christmas season, with particular emphasis on Angel Tree, Red Kettle volunteer coordination, Christmas assistance records, data entry, volunteer communication, campaign operations, and post-campaign closeout. In doing so, maintains a positive work atmosphere by behaving and communicating in a manner that fosters good relationships with clients, volunteers, donors, co-workers, and supervisors.

This includes courteous treatment of others, respect for confidentiality, and professional and appropriate communication.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Assist with Angel Tree registration follow-up, application processing, and seasonal client records.

Enter, review, and maintain Angel Tree information in TSAM and other approved Salvation Army systems; prepare related reports, labels, records, and distribution materials.

Contact previous and prospective Red Kettle volunteers and assist them with registration and scheduling through approved campaign systems, including Ring for Good.

Assist with recruitment and follow-up of Angel Tree donors and community partners as assigned.

Assist with Red Kettle campaign data entry and maintenance of campaign records, including revenue records by kettle/site as assigned.

Prepare volunteer correspondence, certificates, acknowledgments, reference letters, and thank-you communications for volunteers, donors, stores, and community partners.

Assist with Christmas distribution and other seasonal ministry operations as assigned.

Provide general administrative support associated with the Corps' increased Christmas-season workload, including approved remote administrative work when appropriate.

Maintain confidentiality of client, donor, volunteer, and employee information.

Perform other duties as assigned.

REPORTING RELATIONSHIPS

Under general supervision of the Corps Administrator with some freedom to plan, schedule, and carry out assigned responsibilities within established Salvation Army policies and guidelines.

This individual relates to and interacts with a wide range of contacts both within and outside The Salvation Army, including clients, volunteers, donors, community partners, and staff. In these contracts, the employee acts as a representative of The Salvation Army and its mission.

PERFORMANCE MEASUREMENTS

This individual will be evaluated on how effectively the outcomes of this position are achieved, as well as the timeliness, accuracy, completeness, confidentiality, and professionalism demonstrated in accomplishing assigned goals.

EDUCATION/EXPERIENCE

• High School Diploma or GED required; post-secondary education preferred.
• Previous administrative, data-entry, customer-service, nonprofit, or ministry experience preferred.
• Experience in using computers and web-based data systems required.

COMPETENCIES

• Strong organizational and administrative skills.
• Attention to detail and accuracy in data entry.
• Good interpersonal skills and the ability to work effectively with staff, volunteers, donors, and clients.
• Ability to maintain confidentiality when working with client, donor, volunteer, and employee information.
• Demonstrated initiative and ability to work independently.
• Ability to prioritize tasks in a fast-paced seasonal environment.
• A positive attitude and flexibility in light of changing job situations and priorities.
• Ability to communicate effectively by telephone, email, and in person.
• Basic proficiency with Microsoft…