Bookkeeper - HR-NE_Administration

Overview

The Salvation Army
, an internationally recognized non-profit, faith-based organization, has an opening for a Bookkeeper for the Southern Territory Headquarters, located in Jonesboro, Arkansas.

Performs specialized clerical and bookkeeping tasks in the recording and maintenance of precise fiscal records and financial data; applies fundamental bookkeeping knowledge and skills to varied bookkeeping tasks such as administering the day-to-day operations the Great Plains Accounting Program by using functionalized double-entry accounting package, checking entries, issuing checks, balancing accounts, and preparing financial reports; prepares and maintains financial records in an accurate, complete, and timely manner while ensuring the integrity, security and accountability of The Salvation Army financial accounts.

• Maintains a variety of ledgers; enters income and expense data into computerized financial systems; proofs entries to verify accuracy and completeness; prepares journal entries; balances accounts and prepares reports.
• Communicates daily with assigned regional accountant to review and post journal entries.
• Prepares, processes, enters data and maintains accounts payable records; receives, dates, stamps, obtains approval stamp, and codes all invoices; matches invoices with appropriate back-up paperwork and purchase order, enters data into the accounts payable system; runs reports weekly to determine bills that are due; runs checks, and distributes checks.
• Receives, processes, enters data and maintains cash receipts records; prepares daily tabulations and reports of cash receipts; codes receipts to proper funds; enters data into the accounting system. Prepares deposit slips and makes daily deposits. Prepares cash and checks for deposit by completing deposit slips; ensures that deposits are made daily.
• Collects and maintains receipt records for money owed from officers, employees, and clients for personal phone calls, uniforms, membership fees, temporary cash advances, etc.
• Generates reports from Great Plains as required by the Corps Officer, Advisory Board and Divisional Headquarters.
• Classifies receipts and disbursements in accordance with established codes; maintains billing and posting of charges and credits to accounts; prepares summary reports.
• Posts payments of expenditures; issues checks as necessary; maintains specified fund accounts and verifies daily deposits. Retains and files proper backup.
• Prepares Divisional Headquarters remittance forms listing monies owed for insurance, statewide and support service, retirement, property income and expense, vehicle replacement, and miscellaneous invoices.
• Verifies monthly bank statement transactions with checkbook register printout; identifies and codes all bank adjustment transactions; gets officer’s authorization on bank statement before faxing to Regional Accountant to complete bank reconciliation.
• Maintains checking accounts by making timely deposits, tracking bank balance and reconciling, accounts; follows-up with bank to resolve errors; maintains complete file of deposit slips and cancelled checks.
• Develops and maintains a filing system of a variety of financial documents; maintains and utilizes and bring-up filing system; purges files to obtain and update information; ensures the files are maintained in an organized and efficient manner.
• Prepares and maintains records, databases, books, logs, lists, etc. in an accurate, complete, and timely manner; updates, post and indexes information and inputs data into computer to maintain records; researches files to locate specific information found in documents, correspondence, lists, forms, etc.
• Prepares and processes employee records and payroll; collects employee time sheet; records hours on worksheets and balances the same; serves as liaison to the payroll administrator vendor and shares payroll figures; mails original worksheet to Divisional Headquarters and maintains a copy of the same.
• Provides assistance in performing routine audits; prepares audit work papers; assembles and prepares records for presentation to auditor; answers auditor questions as…