Facility Maintenance Coord Job Jonesboro area,Arkansas USA,Business

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Facility Maintenance Coord

Full Time Clerical Jonesboro, AR, US

2 days ago Requisition

Salary Range: $19.54 To $21.32 Annually

City of Jonesboro

Job Description Facilities Maintenance Coordinator

Exempt: No

Department: Building Maintenance

Reports To: Facilities Maintenance Director

Location: Maintenance Facility

Date Prepared: December 28, 2012

Date Revised: September 16, 2026

Safety Sensitive: No

GENERAL DESCRIPTION OF POSITION

This position is responsible for providing administrative and secretarial support to the department.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Prepare and maintain files and records of invoices and purchases where product warranty is provided. This duty is performed daily, about 5% of the time.

2. Request bids from Vendors to provide the best price for purchases made by the department. This duty is performed daily, about 5% of the time.

3. Fill out purchase request and prepare for signatures. This duty is performed daily, about 10% of the time.

4. Build Spreadsheets for tracking/age and cost of Maintenance on HVAC systems, & city buildings. This duty is performed monthly, about 20% of the time.

5. Provide feedback on progress and completion of work orders to requesting departments. This duty is performed daily, about 10% of the time.

6. Receive, process, assign work orders to maintenance employees and track progress. This duty is performed daily, about 10% of the time.

7. Track and maintain warehouse stock levels of commonly used supplies. This duty is performed monthly, about 5% of the time.

8. Assist in preparation of yearly budget. This duty is performed annually, about 5% of the time.

9. Track expenses for budget through Springbrook. This duty is performed monthly, about 5% of the time.

10. Issue/receive keys to all city buildings & maintain logs of keys issued. This duty is performed as needed, about 5% of the time.

11. Take photos, prepare, and maintain electronic catalog of surplus property. This duty is performed monthly, about 5% of the time.

12. Prepare bid tally sheets for large purchases and prepare purchase request for PO. This duty is performed as needed, about 5% of the time.

13. Record employee attendance and prepare payroll. This duty is performed daily, about 5% of the time.

14. Monitor and maintain safety training records. This duty is performed monthly, about 5% of the time.

15. Perform any other related duties as required or assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION AND EXPERIENCE

Knowledge of a specialized field (however acquired), such as basic accounting, computer, etc. Equivalent of four years in high school, plus night, trade extension, or correspondence school specialized training, equal to two years of college, plus 3 years related experience and/or training, or equivalent combination of education and experience.

COMMUNICATION SKILLS

Ability to effectively communicate information and respond to questions in person-to-person and small group situations with customers, clients, general public and other employees of the organization.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply and divide numbers. Ability to perform these mathematical skills using money and other forms of measurement.

CRITICAL THINKING SKILLS

Ability to utilize common sense understanding in order to carry out written, oral or diagrammed instructions. Ability to deal with problems involving several known variables in situations of a routine nature.

REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS

Not indicated.

PREFERRED CERTIFICATES, LICENSES, REGISTRATIONS SOFTWARE SKILLS REQUIRED

Advanced:
Spreadsheet
Basic:
Accounting, Alphanumeric Data Entry, Contact Management

INITIATIVE AND INGENUITY SUPERVISION RECEIVED

Under general supervision where standard practice enables the employee to proceed alone on routine work, referring all questionable cases to supervisor.

PLANNING

Considerable responsibility with regard to general assignments in planning time, method, manner, and/or sequence of performance of own work; may also occasionally assist in the planning of work assignments performed by others within a limited area of operation.

DECISION MAKING

Performs work operations which permit…