Administrative Asistant

Job Title:

Administrative Assistant – Recruitment & Staffing Department:
Human Resources (Remote) Job Summary

The Administrative Assistant – Recruitment & Staffing provides administrative and operational support to the recruitment team by coordinating hiring activities, maintaining recruitment records, and ensuring smooth staffing operations in compliance with company policies.

• Assist the recruitment team with day-to-day administrative tasks

• Post job openings on job portals and internal platforms

• Schedule interviews and coordinate with candidates and hiring managers

• Maintain and update candidate databases and recruitment trackers

• Prepare offer letters, interview documents, and onboarding paperwork

• Coordinate pre-employment checks and documentation

• Support onboarding and orientation processes for new hires

• Maintain confidentiality of candidate and employee information

• Generate recruitment reports and hiring status updates

• Coordinate with staffing agencies and vendors as required

• Bachelors degree in HR, Business Administration, or related field

• Previous experience in recruitment or HR administration preferred

• Proficiency in MS Office (Excel, Word, Outlook)

• Strong organizational and multitasking skills

• Good communication and coordination abilities

• Attention to detail and confidentiality awareness

• Experience with ATS (Applicant Tracking Systems)

• Knowledge of recruitment processes and labor regulations

• Ability to work in a fast-paced hiring environment

• Timeliness of interview scheduling and coordination

• Accuracy of recruitment records and documentation

• Support efficiency to recruiters and hiring managers

• Candidate experience feedback

• Office-based / Hybrid role

• Standard business hours; extended hours during peak hiring periods