Deputy City Clerk

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** Professional Jonesboro Center Center Jonesboro, GA, US

Salary Range: $55,000.00 To $75,000.00 Hourly

POSITION TITLE Deputy City Clerk

EXEMPTION STATUS Full Time Non-Exempt

JOB FAMILY Executive

JOB LEVEL Grade $55,000 to $75, 000

coordinates with the City Clerk in managing the day-to-day operations of the City Clerk’s office.

POSITION RELATIONSHIPS

SUPERVISES N/A

SUPERVISED BY City Clerk

• To support the vision, mission and guiding principles of the City
• Prepare Council Chambers for all City Council meetings
• Attend and participate in training opportunities and seminars relevant to this position
• Adhere to appropriate City operating procedures, benefit rules, employment, and safety policies/practices

• Plan and implement Special Events of the City Clerk's Office
• Coordinate and conduct City elections; prepare election packets and all forms necessary for candidates to run for office;
• ensure compliance of election laws, and other duties as directed.
• Research and propose the development of long- and short-range administrative planning, goals, and objectives
• Provides general assistance to the City Clerk and when absent acts as the City Clerk
• Prepares and distributes memorandums to Council and drafts letters to appointees
• Provide significant support in the preparation and administration of the assigned department budget
• Attend and participate in City Council meetings; record proceedings; take and transcribe minutes of meetings
• Interprets policies, procedures, and laws as it applies to the office activities
• Responds to inquiries from the public, City Officials, and City staff regarding official City Actions, as well as,
• functions and processes related to the City Clerk's Office; resolves problems and issues
• Assist with the compilation, preparation, and the edit of the City Council agenda packet including minutes, transcripts
• and action letters; monitor the agenda collection process, review and distribute Council agenda and documentation
• packet
• Performs all work duties and activities in accordance with City policies and procedures
• Assist with the ordering of office supplies for City Clerk and City Council
• Maintain Electronic and Original tracking system for contracts, minutes, ordinances, resolutions, and proclamations
• Maintain various filing systems within the Department
• Liaison for Clayton County Daily News
• Maintains records stored onsite and at the off-site facility
• Any other duties as assigned

Job has recurring work situations involving moderate degrees of discretion. The need for accuracy and effective

utilization of accepted programs and procedures is high. Errors in judgment and execution will waste time and

resources adversely impacting unit performance. Associate operates independently, but work is verified by supervision.

Contacts are across the entire City community and in a leadership capacity. Community contact is a critical component of

success in developing good will and support of City programs and initiatives.

This document is provided by the City for the benefit of its employees. It is not a contract and does not create a contract of any kind. The

City, at its sole discretion, may modify, suspend or terminate the document at any time, with or without notice. Final interpretation of the

document and its provisions is the responsibility of the Human Resources, City Manager, the Mayor, and City Clerk.

To perform this job successfully, an individual must be able to perform each essential…