Accounts Payable​/Receivable Clerk

SUMMARY

Under direct supervision of the Director of Business Services, this position works to maintain accounts payable and vendor information in such a way as to promote a cost-effective educational environment for students.

ESSENTIAL FUNCTIONS

• Prepares purchase orders in accordance with established District procedures and maintains files of open purchase orders and paid vendor information.
• Maintains vendor relations by handling correspondence with vendors regarding purchase orders and invoices and initiates research on questioned invoices.
• Accrues all invoices into the accounting system, obtains approval for invoices as required and disburses accounts payable costs.
• Assists with accounting records and ledgers by reconciling monthly statements and transactions.
• Maintains the encumbrance/liquidation system for accounts payable.
• Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
• Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.
• Drafts correspondence for standard past‑due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent account holders to request payment.
• Collaborates with the Business Director to reconcile accounts receivable on a periodic basis.
• Maintains and records all deposits.
• Records entry of, verifies documentation for, and distributes petty cash.
• Alerts the Business Director of possible over expenditures in line items.
• Copies, files, and retrieves materials for accounts receivable as needed.
• Provides general office support for District business when necessary.

COMPETENCIES

• Knowledge of basic principles, practices, procedures, equipment, and materials pertinent to bookkeeping, accounting, and data processing.
• Knowledge of GAAP accounting.
• Knowledge of Microsoft Office and Google Drive.
• Ability to use standard office machines.
• Ability to prepare routine correspondence on own initiative.
• Ability to maintain confidential and meticulous records.
• Ability to carry out duties with minimum supervision.
• Ability to relate positively and cooperatively with students, other District employees, and school patrons in the public education environment.

REQUIRED EDUCATION AND EXPERIENCE

• High school diploma or equivalent.
• One year of successful work experience as a bookkeeper or accountant.

PREFERRED EDUCATION AND EXPERIENCE

• Two years of post‑secondary training in bookkeeping and/or accounting.
• Two years of successful work experience as a bookkeeper or accountant.
• Certified Accounts Payable Professional (CAPP) or equivalent certification.

SUPERVISORY RESPONSIBILITY

None

POSITION TYPE AND EXPECTED HOURS OF WORK

This is a full-time position with benefits. Days and hours of work are Monday through Friday, 7:30 a.m. to 4:30 p.m. (8 hours/day). This position operates for 247 days out of the year.

Salary Grade Level C

TRAVEL

Some travel may be expected for this position.

WORK ENVIRONMENT

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

PHYSICAL DEMANDS

Ability to stand, walk, and sit frequently or for prolonged periods of time. Additional physical abilities include lifting/carrying/pushing/pulling, stooping, crouching, reaching, handling, excessive typing, speaking, hearing conversations, and near/far visual acuity, depth perception, and field of vision.

ADDITIONAL ELIGIBILITY QUALIFICATIONS

The successful candidate will be required to present a valid criminal background check upon hire.

EEO STATEMENT

Valdez City School District does not discriminate on the basis of race, color, religion, sex, age, national origin, disability, marital status, pregnancy, sexual orientation, or any other basis of discrimination prohibited by local, state, or federal law. This policy will prevail in all matters concerning staff, students, the public, educational facilities, programs, services, and activities, and with whom the district does business.

OTHER

DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

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