Administrative Assistant Human Resources

Bargaining Unit
: TOTEM

Work Year
: 12 months

Work Day
: 8.0 hours per day

FTE
:
Full time, 1.0 FTE

Salary
: T-13, $21.86 to $22.84 per hour, DOE

The Human Resources Administrative Assistant provides support to the Talent Management or the Benefits functions of the Anchorage School District. The position has a retirement association with the Public Employees’ Retirement System (PERS).

The following are required:

• A high school diploma or equivalent, or current enrollment in a GED program.
• Three years of clerical experience. Equivalent education may be considered in lieu of related work experience.

The following are preferred:

• A bachelor’s degree.
• Current aPHR, PHR, or SHRM-CP certification.
• Prior human resources training or experience.
• Ability to type accurately at an acceptable rate of speed.
• Knowledge of ASD computer systems such as Business Plus, Emp Center, or Absence Management.

• Provides clerical and technical support for the employment process for assigned positions.
• Manages position vacancies by posting positions, screening applicants, and extending offers of employment. May act as a liaison with advertising and recruitment sources.
• Provides customer service support for applicants and other end users of the Recruiting and Hiring application system.
• Collects and compiles information on employment processes.
• Participates in recruitment events, job fairs, or programs, and recommends resources as appropriate.
• Provides general administrative support, preparing correspondence, forms and reports, working with financial and statistical reports, checking various department reports for accuracy, making corrections as needed, arranging meetings, composing correspondence, tracking deadlines, processing confidential information and documents, and managing multiple projects and deadlines.
• Conducts research, compiles data, and prepares accurate reports.
• Maintains confidentiality of highly sensitive employee information and responds to requests for confidential and sensitive material regarding employees and applicants.
• Establishes and maintains effective, professional relationships, inspiring the confidence and cooperation of staff, administrators, and the public and demonstrating excellent communication and customer service skills.
• Operates common office equipment and is proficient in the use of a computer, both Macintosh and Windows, with experience in a variety of programs and applications including word processing, databases, and spreadsheets.
• Provides support to the other functions within the Human Resources Division.

• Provides customer service support verbally and in writing for general employee inquiries related to leave administration, retirement, and health benefits.
• Participates in the planning of major department events such as annual open enrollment.
• Assists with the preparation and scheduling of new hire benefits onboarding.
• Provides direct administrative support to the senior director of Benefits and other department staff, preparing correspondence, forms and reports, working with financial and statistical reports, checking various department reports for accuracy, making corrections as needed, arranging meetings, composing correspondence, tracking deadlines, processing confidential information and documents, and managing multiple projects and deadlines.
• Conducts research, compiles data, and prepares accurate reports.
• Maintains confidential leave administration records as needed.
• Monitors department budget under the direction of the senior director.
• Maintains confidentiality of highly sensitive employee information and responds to requests for confidential and sensitive material regarding employees and applicants.
• Establishes and maintains effective, professional relationships, inspiring the confidence and cooperation of staff, administrators, and the public and demonstrating excellent communication and customer service skills.
• Operates common office equipment and is proficient in the use of a computer, both Macintosh and Windows, with experience in a variety of programs and applications including word processing,…