Administrative Assistant ; PCN Nome

Recruitment Extension Notice

The recruitment period for this vacancy has been extended to allow for a larger applicant pool. If you have already applied there is no need to reapply.

Administrative Assistant 1 in Nome – Department of Transportation and Public Facilities, Northern Region Highways and Aviation (DOT&PF).

• Provides administrative and technical support for the Western District Maintenance and Operations office, including accounting, procurement, financial tracking, and airport administrative duties.
• Assists the Administrative Assistant 3, District Superintendent, and Airport Manager with personnel actions, regulatory compliance, airport security training, and badging processes.
• Prepares, codes, and tracks expenditures, time sheets, travel documents, and stock requests while maintaining organized financial and administrative records.
• Acts as the main point of contact for the office—handling reception, correspondence, and communication with staff, contractors, and the public.
• Completes special projects and reports, supports airport and maintenance operations, and provides coverage for lead office functions as needed.

The State of Alaska Department of Transportation and Public Facilities’ mission is to Keep Alaska Moving. We are working toward a modern, adaptable, flexible transportation system that will be resilient as we tackle our challenges. We believe collaboration, communication, and coordination increase our ability to succeed. Creating teams that are focused on results, working together, and leveraging resources across our department, with community and private sector partnerships, increases our ability to accomplish our mission and serve Alaskans.

Joining the State of Alaska’s Department of Transportation & Public Facilities in Fairbanks means becoming an essential part of a dedicated team where administrative staff are truly the backbone of all field operations. Your role keeps everything running smoothly—without strong internal support and opportunities to grow, the important work outside simply couldn’t happen. Here, you’ll find real chances for career advancement through training, mentorship, and ongoing development.

Plus, with job stability, flexible schedules, and comprehensive benefits, you’ll have the foundation to build a rewarding and lasting career in a team that values every contribution.

This position is based in Nome, Alaska within the Western District. The daily work environment includes interactions with the Rural Airport Manager to assist with compliance-related issues such as safety reports and inspections. You will also collaborate with regional administrative staff on budget functions and regularly work with the finance division to manage invoices and payments. Additionally, you will coordinate stock requests and purchasing needs with the supply section.

This dynamic role requires teamwork and effective communication to support the region’s operations.

• Customer Service: Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement.
• Problem‑Solving: Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives and to make recommendations.
• Teamwork: Encourages and facilitates cooperation, pride, and trust; fosters commitment and a team culture; works with others to resolve conflict and achieve goals.
• Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.
• Attention to Detail: Is thorough when performing work and conscientious about attending to detail.

To view the general description and example of duties for the…