Administrative Assistant 2; PCN

Come join our team as the Administrative Assistant 2 who keeps our division running smoothly and ensures that staff has the support they need to serve Alaskans effectively.

You will be:

• Providing essential administrative support across personnel, finance, procurement, and record management functions, all while helping staff navigate processes efficiently.
• Review, code, process, and track invoices, P-card activity, IT blanket items, and travel documentation to ensure accuracy and timely payment.
• Coordinate recruitment and onboarding activities, including preparing job postings, routing applicants, initiating IT setup, and maintaining personnel files.
• Manage signature routing, organizational chart updates, and timesheet review and entry to support daily operations.
• Assist with procurement entry and tracking, invoice corrections, asset inventory, and other administrative tasks that keep the division organized and responsive.

The Department of Health is dedicated to protecting and promoting the health and well-being of all Alaskans through efficient and accountable public service. This position strengthens that mission by ensuring the administrative foundation of our programs remains accurate, timely, and well-coordinated. Your work will help support a culture that values integrity, service, and collaboration.

You will join a supportive team where your work directly contributes to the success of statewide public health services. This role offers opportunities to build and grow your skills in administrative operations, HR processes, finance, and procurement – valuable experience for long-term state career advancement. You will be part of an environment that encourages initiative, collaboration, and continuous learning. Flexible scheduling and potential telework options may be available depending on operational needs after successful completion of probation.

Above all, your efforts help ensure that programs serving Alaska’s communities operate smoothly and effectively.

You will be working in the Alaska Office Building in Juneau, a professional office environment that supports a mix of independent work, collaboration, and interaction with staff across the state. Your daily activities will primarily involve computer-based tasks, document processing, and communication with team members, with minimal travel required.

The ideal candidate will possess some or all of the following position‑specific competencies in addition to the minimum qualifications listed below:

• Accountability
  :
  Holds self and others accountable for measurable high-quality, timely, and cost effective results. Determines objectives, sets priorities, and delegates work. Accepts responsibility for own actions and decisions. Complies with established control systems and rules.
• Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
• Interpersonal Skills
  :
  Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.
• Self‑Management
  :
  Sets well‑defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.
• Computer Skills
  :
  Uses…