Administrative Assistant 2; PCN

Department of Revenue, Tax Division is hiring for an Administrative Assistant 2 in Juneau!

Come be a part of our small but mighty team, where your everyday actions make a real impact on Alaskans.

This position is open to Alaska Residents only.

Please visit https://doa.alaska.gov/dop/recruitment/alaska

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• Act as the first point of contact in the Juneau office, including directing and assisting visitors and tax inquiries as appropriate, logging visitors with access badges and maintaining the secure badge access log.
• Primary Contact for general administrative duties in the Juneau office such as mail processing, conference room scheduling, record retention, facility maintenance and basic office equipment upkeep.
• Assist imaging personnel with preparing documents for imaging and the imaging process.
• Research, process and enter various administrative documents which could include timekeeping, invoices, payments, procedures, employee onboarding and separating, employee travel and reconciliation and procurement.
• Assist Administrative Officer I with development of office procedures.
• Serve as liaison between Juneau Tax Division and building management for building access, parking, maintenance, and safety compliance.
• Assist the Administrative Officer I and Administrative Operations Manager 1 with various duties and projects as assigned and as backup in their absence and in the absence of the other Administrative Assistant 2.

The Tax Division office collects state taxes and administers tax laws, while promoting compliance. Our small administrative support team provides support to approximately 100 professional and paraprofessional staff working in over 20 different tax types and gaming related programs both in Juneau and Anchorage. This position plays a vital role serving as the Juneau Tax Division administrative contact, and the scope of work includes administrative support, financial management support, human resources support, and facility management.

The incumbent must be self-motivated, demonstrate high initiative and problem-solving skills, and have strong written and oral communication with the staff and the public.

The State of Alaska provides a comprehensive benefits package that includes strong retirement options, generous PTO, and medical, dental, vision, and life insurance coverage to support your overall well-being.

This position is located on the 11th floor of the State Office Building in Juneau, Alaska. This position serves as the front desk contact for the Tax Division in Juneau. Presence in the office is required.

We are interested in candidates who possess some or all of the following position specific competencies:

• Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
• Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.
• Self-Management: Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.
• Adaptability: Adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.
• Interpersonal
  
  Skills:
  
  Treats others with courtesy, sensitivity, and respect. Considers and responds appropriately to the needs and feelings of different people in different situations.

To view the general description and example of duties for the position please go to the following link:

Six months of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.

One year of advanced-level clerical experience. This experience includes work such as Office Assistant 2,…