Office Assistant 2; -N27001

This position is open to Alaska Residents only. Please check our residency definition to determine if you qualify.

The Division of Personnel Non-Permanent Office Assistant 2 will examine and scan physical file documents. The incumbent will provide necessary clerical services that require determining administrative and/or programmatic tasks to be completed, prioritizing work, and deciding the appropriate action to be taken based on interpretation and application of the organization’s programs, policies, and regulations. The incumbent will digitally archive Personnel files, Classification files, and potentially some additional physical files in several of our office spaces.

The mission of the Division of Personnel is to provide policy, consultative guidance, and direct human resource services to State of Alaska executive branch agencies.

We value integrity, professionalism, empowerment, continuous learning, and accountability.

Our division encourages professional growth and upward mobility through fostering a positive learning environment and providing meaningful performance management to our team members at all levels of our organization.

This position is physically located in the Juneau State Office Building at 333 Willoughby Avenue and potentially at one of our other office located at 410 Willoughby Avenue. The Division of Personnel provides a work environment that successfully engages employees to work independently, as well as collaboratively on a team. This position is not suitable for telework.

We are interested in candidates who possess some or all of the following position specific competencies:

• Clerical: applies knowledge of clerical equipment and software, processes, techniques, and professional standards to complete routine office work to generally accepted professional standards. Completes work independently with minimal supervision. Uses skills and abilities to complete tasks consisting of many different and connected parts, including deciding which processes to use.
• Computer
  
  Skills:
  
  Uses computers, software applications, databases, and automated systems to accomplish work.
• Attention To Detail: sees and pays attention to details; recognizes the component parts of a procedure or object, and can verify correctness or error in an individual part or procedure.
• Reading Comprehension:
  Comprehends and correctly applies information presented in written form. Makes correct inferences; draws accurate conclusions.
• Oral Communication:
  Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral presentations; listens to others, attends to nonverbal cues, and responds appropriately.

High school diploma or the equivalent.

AND

One year of experience that includes clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.

Substitution:
Education from an accredited college may substitute for the required experience (3 semester hours or 4 quarter hours equal one month of experience; 150 hours of vocation education equal one month of experience).

Special

Note:

'High school diploma equivalent' means one of the following:
1) a G.E.D.;
2) completion of any basic adult education course equivalent to 480 class hours (16 weeks at 30 course hours per week);
3) acceptance in full standing by an accredited college or university;
4) highest grade of school completed plus an amount of paid or…