Supply Officer

The nonpartisan Legislative Affairs Agency provides objective, accurate, and timely services and products to the Alaska Legislature and Alaskans to support and inform policy making, facilitate public access to the legislative process, and preserve the legislative institution. Working in seamless partnership across sections, staff approach their tasks with professionalism, grace, and courtesy in supporting the challenging and vital work of the legislative branch.

If you enjoy a multi-functional position, have exceptional oral communication and customer services skills, this may be the position for you! The Legislative Affairs Agency, Supply Section, is recruiting for a Supply Officer. The position is a full-time position starting soon. The Supply Officer is required to be politically neutral. The Supply Officer position will work 40 hours per week, however, additional work beyond 40 hours per week is needed at various times of the year for this position's duties.

The Supply Officer assist the Agency Property Officer with the control and disposal of non-IT legislative fixed assets, conducts property inventories and maintains records. The Supply Officer makes purchases and coordinates with vendors and assist with legislative office relocations for the supply office. The Supply Officer supervises the activities and employees in the Capitol supply room under general supervision of the Procurement Officer.

• Assist the Agency Property Officer with all non-IT state property control and disposal for the legislature and related offices, conducts annual property inventory, and maintains inventory records.
• Answers request and prepares reports about supplies from legislators and legislative staff.
• Issues and delivers office supplies to legislators and legislative staff.
• Supervises supply room activities and employees, oversees employee workload and production provides training and sets priorities.
• Performs basic maintenance and repairs on copiers and other office equipment.
• Assist with duties and supervision of Capitol mailroom/warehouse staff when staff is on leave or absent.
• Assist the mailroom/warehouse staff with the maintenance of all legislative vehicles and maintains document files on all vehicles and a maintenance log.
• Assist the Warehouse Specialist with preparation and submits all appropriate documents to Risk Management on all legislative vehicles when accidents occur.
• Makes purchases, assist with arrangement of deliveries, and contacts vendors.
• Supervise and assist with the planning for the relocation of legislator offices, supplies, equipment, and files in the Capitol Complex and storage areas.
• Supervises the relocation of files, equipment, and other office contents when moving district office space locations, and twice annually between the Capitol and district office locations for legislative session.
• Conducts interviews with the Procurement Officer for all supply room staff new hires.
• May perform other duties as assigned.

• Knowledge of the legislative property inventory system and agency procurement procedures.
• Extensive knowledge of general office equipment and office supplies.
• Basic knowledge of the Alaska Legislature, state government and legislative procedures.
• Considerable knowledge of correct business practices for large-scale organizations regarding property control and purchasing.
• Working knowledge of the use of computer systems and software in a business environment.
• Ability to supervise others; plan, organize and direct work; and evaluate results and alternative strategies.
• Ability to lift, stack and carry supplies, furniture and equipment up to 80 lbs. as necessary.
• Ability to write and speak clearly, concisely and in a well-organized manner and the ability to communicate and perform effectively and diplomatically with personal contacts.
• Ability to quickly and accurately analyze complicated information.
• Ability to act professionally, objectively and impartially in dealing with legislators and public.
• Ability to work independently and handle a variety of projects at the same time. Ability to maintain confidentiality.

Working here is a chance to be a part of Alaska history. LAA employees provide essential nonpartisan support to the Legislature where vital policy and laws are created. The Agency is made up of eleven sections led by a management team with 200 years of combined legislative experience and…