Executive Assistant

Executive Assistant

We are looking for an experienced Executive Assistant to support high-level municipal operations in Florida. This contract to permanent contract opportunity is ideal for a highly organized individual who can manage public-facing administrative work, coordinate executive and board-related activities, and maintain accurate official documentation in a government environment. The role will partner closely with senior leadership to organize meetings, oversee records-related processes, and help ensure compliance with applicable Florida statutes and local requirements.

Responsibilities:

• Coordinate executive calendars, schedule council and committee meetings, and organize logistics to support efficient public and internal sessions.
• Prepare meeting agendas, compile supporting materials, record official proceedings, and produce accurate minutes for town leadership, boards, and committees.
• Maintain and safeguard official records, ensuring documents are properly filed, retained, and accessible in accordance with legal and regulatory standards.
• Respond to public records inquiries and provide courteous service to residents, staff, and external stakeholders while following established government procedures.
• Support election-related administrative activities and public notice preparation to help meet statutory deadlines and transparency requirements.
• Track board and committee appointments, assist with onboarding and training coordination, and monitor related documentation for compliance purposes.
• Arrange travel and manage executive meeting logistics, including itineraries, reservations, and supporting materials for leadership as needed.
• Serve as a backup to the Town Clerk when assigned, helping sustain continuity in clerical and administrative operations.