Assistant Finance Director

Highly responsible executive level position assisting in directing the Finance Department, ensuring the integrity and reliability of the financial, budgetary and management systems of the Town. Duties include designing, planning, directing, overseeing and coordinating the Town's financial operations, including activities relating to the Town's accounting functions, procurement functions, audit, financial investments and planning, fiscal reporting, debt management, treasury functions including cash management, billing, budget development and administration, financial/tax reporting, policy/procedure implementation, payroll administration, fixed assets, customer service and other financial activities.

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Supervises, directs, evaluates assigned staff, providing direction, guidance, assistance and training as needed; processes employee concerns and problems, directing work, counseling, disciplining and completing employee performance appraisals; conducts interviews and makes hiring recommendations; coordinates training activities; coordinates daily work activities; organizes, prioritizes and assigns work; monitors status of work in process and inspects completed work; consults with assigned staff, assists with complex problem situations, providing technical expertise and assistance.

Assists in interpreting, applying and ensuring compliance with established policies and procedures, internal controls, governmental accounting standards, state statutes and other applicable laws, codes, rules, regulations, standards and bond covenants; assists with the development and implementation of policies, procedures and internal controls pertaining to financial operations; and initiates any actions necessary to correct variances, deviations or violations.

Assists in coordinating the activities of the Town's Audit Committee and ensures proper selection and appointment of committee members and acts as Town Liaison at all Audit Committee meetings.

Consults with Finance Director, Town officials and department heads to review Town financial operations, department operations/activities, review/resolve problems, receive advice/direction and provide recommendations; prepares various reports for Town Manager and Town Council.

Provides financial information or expertise to Finance Director, Town officials, departments, the public or other agencies; provides guidance/assistance to other departments on budget, accounting, purchasing or other issues; responds to questions or complaints from citizens or Town personnel

regarding financial issues or department operations; provides information, researches problems and initiates problem resolution.

Coordinates and assists in preparation of the Town's annual operating and capital improvement budgets to include; compiling, reviewing and processing departmental requests, verifying budgetary information for completeness, accuracy and adherence to guidelines, attending budget meetings with the Finance Director, Town Manager, Senior Directors and Department Heads, document preparation, preparation of advertisements and preparation of agenda items.

Works with Finance Director to prepare proposed Town budget for presentation to Town Council; administers budget as approved/adopted by Council; reviews and approves purchases and expenditures; monitors expenditures to ensure compliance with approved budget and with established policies and procedures.

Assists in developing and implementing policies and procedures pertaining to financial operations and activities; develops and implements internal control systems and procedures to reduce potential of errors; develops and updates travel policies and investment policies.

Develops long-term and short-term financial plans, goals and objectives for the Town; develops budget forecasts; prepares five-year capital improvement plans; conducts long-term financial planning; identifies and recommends funding sources and time frames for capital projects.

Assist in preparing the Annual Comprehensive Financial Report in conformance with guidelines of GFOA Certificate of Achievement for Excellence in Financial Reporting.

Assists in overseeing investment activities and makes investment decisions; prepares and distributes investment reports to communicate status/results of investment activities; interacts with financial advisors as appropriate.

Monitors compliance with bond covenants; recommends structure of Town bond issues.

Oversees accurate maintenance of general ledger and subsidiary records; oversees accounting for cash receipts; prepares and approves journal entries; reviews coding of transactions to ensure proper assignment; reviews monthly bank reconciliations.

Ensures timely and accurate preparation and submission of…