Procurement Executive; FMCG

Position:
Procurement Executive

Responsibilities include, but are not limited to, the following:

• Coordinate logistics arrangements for sea-freight, airfreight, and land shipments.
• Monitor and follow up with forwarders and suppliers on ETAs, delays, adjustments, and shipment discrepancies.
• Update shipment trackers and provide timely status updates to Procurement and relevant departments.
• Verify, receive, and file all transport documents (invoices, packing lists, airway bills, bills of lading).
• Assist buyers with delivery coordination and quantity confirmation when required.

• Prepare permit declaration documents and submit them to the authorized third-party agent for processing.
• Ensure all permit submissions are completed accurately and on time.
• Liaise with external permit vendors to ensure smooth and efficient declaration processes.
• Maintain organised and accurate filing for all permit-related documentation.

• Process and upload Purchase Invoices (PI) accurately into the system.
• Perform PO/AF-related tasks when required.
• Conduct month-end checks for shipment and PI documentation.
• Request revised invoices, credit notes (CN), and debit notes (DN) from suppliers when discrepancies arise.
  4. Routine Follow-Up & Cross-Functional Support
  • Follow up with suppliers on required documents, shipment status, and outstanding clarifications.
  • Provide administrative support to Warehouse, Finance, Sales/CSO, and other departments on procurement-related matters.
  • Highlight recurring issues or documentation discrepancies to the relevant buyer.
  5. Compliance

  Ensure the procurement team follow all statutory act, company policies and SOPs.

  Job Specifications
  • Preferably has experience in procurement, sourcing, or supply chain management in FMCG or a related industry.
  • Proficient in Business Central or other Procurement Software is an advantage.
  HOW TO APPLY:

  Interested applicants, kindly send your resume in MS WORD format to or please click on “Apply Now” and provide the below details in your resume.

  We regret only shortlisted candidates will be notified.

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