Senior Payroll Administrator

JOIN THE WEST COAST’S PREMIER SUSTAINABILITY-DRIVEN INFRASTRUCTURE COMPANY. OWN YOUR FUTURE nded in 1989, PRS has grown from a pioneering force in cold in-place recycling to a full-service, sustainability-driven infrastructure company. With operations across the Western U.S., we’ve led the industry in reducing environmental impact while delivering unmatched pavement solutions in a variety of settings. These include roadways, major civic projects, and commercial real estate.

Wherever there’s pavement, there’s PRS.

As the Sr. Payroll Administrator, you are responsible for coordinating the day-to-day activities associated with the Payroll Department and ensuring that weekly payroll and certified payroll is processed timely and accurately.

Primary Responsibilities

• Responsible for full cycle multi-state payroll for 600-700 employees
• Audits automated and manual timecards for payroll processing
• Calculate hours, tax with holdings, deductions, bonuses, and union fringes
• Process and complete all requirements in relation to certified payroll to ensure compliance with Federal, State, and local prevailing wage laws
• Ensures contractual obligations and submission of certified payroll reports
• Submit and upload compliance documentation into project specified payroll tracking systems
• Coordinates with both internal and external customers to ensure compliance with jobs including but not limited to customers, general contractors, subcontractors, government agencies and labor unions
• Review initial job packets for certified payroll or prevailing wage requirements
• Reviews and processes tiered subcontractor certified payroll documentation in a timely manner
• Exports and import timecard information from timecard software into payroll software
• Reviews and enters labor allocations reported on timecards
• Prepares termination and check adjustments
• Handles employee's inquiries regarding payroll checks or deductions on their paychecks
• Coordinates with the HR department to ensure the correct employee data is on file
• Process monthly union fringe reports for payment
• Supports the department with developing, receiving, reviewing, and processing information for a variety of departmental, State, and Federal mandates, and statistical reports and records; verifies accuracy and completion of reports and records; maintains accurate records
• Coordinates year-end processes
• Maintains employee confidence and protects payroll operations by keeping confidential information
• Other duties as assigned

Qualifications

• Understanding of union/non-union and prevailing wage payroll
• Strong understanding of union bargaining agreement and labor compliance
• Demonstrates flexibility to effectively deal with changing priorities and timelines through analytical problem solving
• Proven time management and follow-through skills with the ability to work on multiple tasks with tight deadlines
• Current knowledge of applicable federal and state wage and hour laws and taxation
• Ability to work both independently and in a collaborative team-oriented environment
• Ability to handle multiple tasks, set priorities and meet deadlines in a high-volume, fast-paced environment
• Display superior written and oral communication skills and effective listening skills
• Maintain a tactful, mature, and professional demeanor with well-developed interpersonal skills, including the ability to work with diverse personnel
• Strong audit, reconciliation and internal control compliance

Education and/or Experience

• Bachelor’s degree in business or accounting preferred
• Minimum of 2+ years of experience in a senior-level payroll role required
• A minimum of 7 years of payroll experience required
• A minimum of 5 years of Union/Prevailing Wage experience required
• Previous high volume payroll…