Office Assistant II, III - Lihikai Elementary

Office Assistant II, III – Lihikai Elementary

Hawaiʻi State Department of Education

This posting is used to fill Office Assistant positions at the specified location. The authorized level of the position is Office Assistant III; applications are being accepted down to Office Assistant II in the event of recruiting difficulties.

• Office Assistant II, SR-06: $3,141.00 per month
• Office Assistant III, SR-08: $3,266.00 per month

• Creates, edits, prints, stores, retrieves and deletes documents using a computer and word processing and other software, in draft or final form, from rough or corrected copy where format and arrangement are not clearly indicated.
• Prepares, reviews and processes forms, records, reports, applications and other documents for accuracy, completion and conformance to established requirements.
• Checks records and forms such as applications, permits, requisitions, vouchers and other materials for completeness and accuracy; evaluates the information contained therein for conformance with established requirements; and processes documents in accordance with established policies and procedures.
• Searches through a variety of paper and electronic files and records, extracts, compiles and summarizes information and prepares periodic and special reports.
• Composes routine correspondence and letters of acknowledgment.
• Sets up and maintains paper and electronic files and revises filing systems as necessary.
• Provides general information and resolves complaints in person or over the telephone involving explanation of rules, regulations, policies and procedures and knowledge of the organization’s purpose and functions.
• Determines the need for and/or makes routine orders for necessary supplies, materials or other items.
• Makes arrangements for travel, equipment maintenance, telephone service, and other similar matters.
• Provides training and guidance to, and assigns, reviews and evaluates the work of clerical subordinates performing work comparable to the class Office Assistant II.

• Office Assistant II:
  Basic Exp 1/2 year, Clerical Exp 0 years, Supvy Exp/Aptitude 0, Total Exp 1/2 year.
• Office Assistant III:
  Basic Exp 1/2 year, Clerical Exp 1 year, Supvy Exp/Aptitude 1‑1/2 years, Total Exp 1‑1/2 years.

Basic

Experience:

Work experience demonstrating knowledge of English grammar, spelling, and arithmetic; ability to read and understand oral and written instructions; write simply and directly; and compare words and numbers quickly and accurately.

Clerical

Experience:

Work experience involving a variety of clerical tasks and demonstrating knowledge of office practices and procedures, and the ability to carry out procedures in clerical work systems, and operate various kinds of office equipment and technologies.

• Supervisory Aptitude
  :
  Required for positions with supervisory responsibility. Demonstrated by successful completion of supervisory assignments or training and favorable appraisals indicating supervisory potential.

Some positions require keyboarding proficiency (40 net words per minute) and/or the ability to use computers and word processing and/or other software applications. Positions that require keyboarding/typing skill are typically at the Office Assistant II and higher levels.

• Graduation from high school or equivalent may be substituted for Basic Experience.
• Excess Clerical Experience may be substituted for Basic Experience.
• Completion of a fully‑time clerical/office support/business technology program (15 semester credits) may be substituted for the required Clerical Experience on the basis of 6 months experience, up to a maximum of two years.
• Completion of a baccalaureate program (15 semester credits) may be substituted for Clerical Experience on the basis of 6 months experience, up to a maximum of two years.

Possession of the required number of years of experience will not, in itself, constitute proof of qualification. The applicant’s overall experience must have been of such scope and level of responsibility as to conclusively demonstrate the ability to perform the duties of the position.

The Hawaii State Department of Education does not discriminate in its employment policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, disability, sexual orientation, arrest and court record, and National Guard participation, in accordance with Title VII of the Civil Rights Act, the Age Discrimination in Employment Act, the Americans with Disabilities Act, and related statutes.

New employees can expect their first paycheck within the first 3 pay periods of their start date. Payday is on the 5th and 20th (or previous business day) of each month.