Accounting Manager

The Accounting Manager is a full-time, exempt position that reports directly to the Corporate Controller and is based on-site in Kona, Hawaii. This hands-on role leads the daily operations of the accounting department, including monthly, quarterly, and year-end financial close processes. The Accounting Manager ensures sound revenue recognition practices and oversees accounts receivable, accounts payable, and general ledger functions.

The Accounting Manager works closely with the Corporate Controller to support accurate financial reporting, maintain effective internal controls, and coordinate the external audit process.

The annual salary range for this position is: $85,000 – $105,000

This is a supervisory position with the Accounts Receivable Clerk and Accounts Payable Specialist as direct reports.

• Perform accounting functions in accordance with US GAAP and internal control procedures, including preparing and posting journal entries, preparing/reviewing monthly reconciliations, and analyzing accounting transactions.
• Lead the daily operations of the accounting department and supervise the Accounts Receivable Clerk and Accounts Payable Specialist, including reviewing daily work, providing training and development, delivering performance feedback, and coverage planning.
• Oversee the posting and maintenance of general ledger accounts, payroll transactions, accounts payable, accounts receivable, fixed assets, and general ledger adjustments.
• Manage bank and cash account reconciliations for all accounts, ensuring timely research and clearing of outstanding and unreconciled items.
• Ensure on-time completion of the monthly close process in collaboration with the Accounting & Finance team, using close-management/workflow software (e.g., Teamwork or similar technology platform).
• Prepare quarterly sales in transit and revenue recognition journal entries and schedules to perform trend analysis and variance analysis to ensure proper technical accounting.
• Partner with the Controller to manage the external audit process, ensuring efficient audits and meeting target filing deadlines. Assist with the preparation of financial statements, work papers and supporting audit schedules, and provide explanations for significant Income Statement and Balance Sheet variances.
• Prepare 6-13-week cash forecast, including analyzing incoming receipts, open POs, outgoing payments and ensuring funds are in the proper bank accounts. Track and explain forecast vs actual variances.
• Administer the corporate credit card program, including monitoring transactions for policy compliance, ensuring timely submission of receipts, coding and reconciliation of statements to the general ledger, resolving disputes and fraud claims with the issuer, and maintaining the cardholder agreements and program policy.
• Coordinate receipt of resale certificates for all wholesale customers.
• Maintain and manage customer sales Terms and Conditions.
• Own the sales and use tax process, including timely preparation and filing of General Excise and state/local returns, and reconciliation of tax accounts, as well as corporate renewals and business licenses, including annual reports, state registrations, permits, registered agent and good-standing filings, and related fees.
• Prepare and issue annual Form 1099s accurately and by the required filing deadlines, including maintaining vendor W-9s and verifying reportable payment data.
• Partner with the Controller and serve as the business owner/lead for the ERP system, including projects such as automation and upgrades, and encompassing the creation and maintenance of SOPs, system requirements, scope considerations and definition, testing, and…