Executive Assistant

Position Summary

Execute high-level administrative support for the Lead and Executive Pastors to ensure they can efficiently deliver spiritual leadership, community engagement and define the strategy for all church initiatives. This role requires the ability to switch seamlessly between strategic and operational thinking while maintaining absolute confidentiality and discretion. The individual occupying this role is expected to uphold the representation and perception of the Lead and Executive Pastor’s office at all times.

Full Time, salaried (40+ hours per week)

• Calendar Management:
  Scheduling appointments, meetings, speaking engagements, and travel.
• Communication:
  Handling emails, phone calls, and correspondence; serving as a point person for inquiries.
• Meeting & Event Coordination:
  Arranging logistics, materials, catering, and follow-up for staff meetings, retreats, and church events.
• Administrative Support:
  Managing sermon notes, files, preparing reports, handling expenses, and overseeing office workflow.
• Confidentiality:
  Maintaining discretion with sensitive information and records.
• Ministry Support:
  Assisting with worship prep, special projects, and community engagement.

Receives, reviews, and files minutes of key committees and ministry teams, identifying and flagging any need for Lead Pastor follow-up or engagement. Manages the Pastors’ credit card(s) and acts to secure reimbursements as appropriate. Catalogs the Lead Pastor’s sermons and other writings and maintains the master file of such documents.

• Staff Meetings and Worship Services – 20%:
  Takes minutes at staff meetings, highlights action items, and distributes to staff members for information and follow-up. Attends worship services.
• Hospitality – 20%:
  Answers and screens telephone calls, takes appropriate action, and redirects calls as appropriate, always with an attitude of warmth, courtesy, and helpfulness. Welcomes guests and provides a hospitable environment. Maintains the Lead Pastor’s appointment calendar; coordinates with the Executive Pastor. Provides management for board retreats and staff planning retreats. Manages logistics for such events, including preparation and distribution of appropriate printed materials.
• Calendaring and Tracking – 5%:
  Maintains a master calendar for the Office, including scheduled activities and events. Maintains a tracking system for writing and task due dates. Prompts as due dates approach.

• Creativity:
  Analyzes problems/needs and creates breakthrough solutions.
• Priority Setting:
  Creates focus and can quickly sense what will help or hinder accomplishing a goal.
• Integrity and Trust:
  Keeps confidences and can present the unvarnished truth appropriately and helpfully.
• Relational:
  Quickly understands how to respond empathetically in a wide variety of situations.
• Detail‑Oriented and Organized – Accuracy is paramount.

• Theologically and Missionally Aligned:
  Agrees with and supports the theology and mission of Centerpoint Church.
• Humble Learner:
  Can take direction and feedback well and has a great desire to learn.
• Co‑Laborer:
  Comes alongside other leaders to help them achieve the mission‑aligned goals of our church.
• Conflict Resolver:
  Able and unafraid to work through interpersonal conflicts, ministry misalignment, or issues of sin. True peacemaker.
• Person of Integrity:
  At the core, he or she makes solid decisions based on Biblical values.
• Disciple:
  Fully devoted to following Jesus in everything he or she does.

Mid‑Senior level

Full‑time