Administrative Assistant Senior

Please see Special Instructions for more details.

• External applicants should use the WMU - Application.
• Internal applicants should use the WMU - Internal Application.

Posting Summary

College

College College Of Arts And Sciences

Executive Area

Executive Area Provost & VP Academic Affairs

Department

Department Biological Sciences

Posting Number

Posting Number S1422P

Job Type

Job Type Full Time, Regular

Pay Type

Pay Type Nonexempt/Hourly

Pay Grade

Pay Grade E

Campus Location

Campus Location WMU-Kalamazoo - Main Campus

Salary Range

Salary Range Pay is commensurate with qualifications and experience, combined with an excellent benefits package.

Number of Vacancies

Number of Vacancies 1

General Summary

• This position is responsible for coordination of the supervisor’s activities and calendar, as well as executive administrative functions of the department.

Major Duties

• Oversees day-to-day operations and implements strategic plans for the department in coordination with the supervisor.
• Directs and administers programs, projects, and processes.
• Provides lead budgetary support for the department. Prepares and analyzes budget reports, monitors, tracks, reconciles, forecasts, and recommends budget allocations.
• Performs executive administrative tasks for the department including legal agreements, service contracts, and billing.
• Serves as liaison within and outside of the University regarding operations, facilities, personnel, purchasing, etc.
• Initiates correspondence and coordinates events for the department.
• Develops departmental policies and procedures. Interprets policies and procedures for various customers and responds independently to inquiries.
• Conducts analyses. Coordinates the collection and preparation of various reports and records.
• Maintains the content of the department’s website.
• May supervise staff and student employees and provide guidance and direction if needed.

Minimum Qualifications

• Post high school training or education.
• Five years’ relevant experience.
• Advanced office software skills, including word processing and spreadsheets.
• Proficiency with using and querying databases.
• Experience monitoring and reconciling budgets.
• Experience providing guidance to students or other employees.

Desired Qualifications

• Notary Public of Michigan or willingness to be appointed and serve.

Special Instructions to Applicants

• External applicants should use the WMU – Application.
• Internal applicants should use the WMU – Internal Application.

Additional Position Information

• Finalists may be required for additional skills testing.
• Western Michigan University offers generous benefits to its employees including health, dental, vision, life and disability insurance, retirement, and tuition discount for the employee and tuition remission for eligible dependents. To access information about the specific benefits available for this position, go to:
  https://(Use the "Apply for this Job" box below).-staff .

Physical requirements and working conditions

• Office or other indoor work with minimal physical demands such as occasionally lifting or moving materials less than 25 pounds.
• Work is generally performed in a well-lit, temperature-controlled indoor environment with occasional exposure to the outdoors or any number of elements.

Required fields are indicated with an asterisk (*).

• * Do you have post high school training or education?
  • Yes
  • No
• * Do you have five years' relevant experience?
  • Yes
  • No
• * Do you have advanced office software skills, including word processing and spreadsheets?
  • Yes
  • No
• * Do you have proficiency with using and querying databases?
  • Yes
  • No
• * Do you have experience monitoring and reconciling budgets?
  • Yes
  • No
• * Do you have experience providing guidance to students or other employees?
  • Yes
  • No
• * Are you a Notary Public of Michigan or have a willingness to be appointed to serve?
  • Yes
  • No

Required Documents

• Cover Letter
• Resume
• List of References

Optional Documents

• Other

WMU is an Equal Opportunity/Affirmative Action Employer. Minorities, women, veterans, individuals with disabilities and all other qualified individuals are encouraged to apply.