Medical Records Coordinator

Villa At Borgess Place is seeking a Medical Records Coordinator to join their team! Under the direction of the Medical Records Director and/or Administrator, the Medical Records Coordinator is responsible for medical records through preparation, compilation, analysis, maintenance and filing. Maintains a well-organized system of closed and open medical records so that records are available to interdisciplinary personnel as need for resident care and other authorized activities.

Don't miss out on this incredible opportunity to join the Villa Healthcare team and make a real difference in the lives of others. Apply today and take the first step towards a rewarding career as a Medical Records Coordinator with us at a Villa Center.

• Assemble admissions records and files, including electronically.
• Maintain and adhere to records retention policies, destroying files when appropriate.
• Retrieve records for use by administrative or interdisciplinary personnel for resident care, quality improvement, incident tracking and investigation and other authorized purposes.
• Process and monitor completion of physician telephone orders to authorize administration of medication, treatments, therapies, and other services.
• Comply with federal and state laws concerning the release of information from medical records.
• Print and/or copy information as requested from authorized persons.
• File authorization for release of information in medical record.
• Maintain confidentiality of all information in the medical record.
• Audit charts for completeness.
• All other duties, as assigned.

• Working knowledge of medical terminology, anatomy and physiology, legal aspects of health information, coding, and indexing is preferred.
• Working knowledge of Microsoft Office Suite.
• Ability to organize, multitask, prioritize and work under pressure.

• High School Diploma or GED
• At least one year of experience in a relevant role preferred.
• Previous EMR software experience strongly preferred.

• Walking, reaching, bending, lifting, extended sitting, grasping, fine hand coordination, pushing and pulling, ability to distinguish smells and temperatures, all with or without the aid of mechanical devices is required.
• Limited potential for exposure to environmental hazards. Understanding and adherence to company safety standards and protocols required.

• Daily Pay & Competitive Compensation
• 401(k) with company match
• Medical Insurance
• Dental, Vision, and Disability insurance
• Employee Assistance Program (EAP)
• Access to Villa Perks, an Employee Discount Program
• Innovative Training Programs
• Opportunity for Growth and Advancement
• MI Bill 690 incentive eligible
• Up to $300/month temporary incentive for food, gas, childcare, and medical bills
• Paid Time Off
• And much more!

At Villa Healthcare, making people better is at the heart of everything we do—and that starts with our team. We don’t just provide care, we create moments of connection, dignity, and compassion that matter. “We never settle” isn’t just our motto—it’s our mindset. We push beyond the expected to uplift the lives of our guests, their families, and each other. Our people bring skill, heart, and purpose to their work, and in return, we offer support, growth, and a sense of belonging.

When you join Villa, you’re not just joining a workplace—you’re becoming part of a mission that changes lives, including your own.

B.E.T.T.E.R. is Villa’s Service Excellence Code of Conduct. Becoming a member of the Villa Team includes upholding Villa’s B.E.T.T.E.R. standards every day. B e Welcoming to All, E stablish a Relationship, T rust & respect, T eamwork, E ngage & Communicate & R ecognize.

Villa Healthcare Facilities are Equal Opportunity Employers and do not discriminate based on any protected right such as race, color, nationality, gender, age, disability or any protected applicable right under the National Labor Relations Act.