Office Manager

GENERAL STATEMENT:

The Salvation Army is a branch of the Christian Church, and the ultimate goal of all programs is spiritual regeneration of all people.

The Salvation Army is an equal opportunity employer.

SCOPE OF POSITION:

The Office Manager is responsible for tracking corps finances and maintaining business files in an orderly and cost-effective manner. Responsible for the day-to-day details of accounting procedures and clerical duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Prepare bank deposits weekly and transmit information to DHQ.
• Drive a Salvation Army provided vehicle to local bank branch and make deposits as needed during the week.
• Process Credit Card donations and transactions
• Prepare supply orders for approval by Corps Officer(s)
• Preparepayables and receivables for review and approval by Corps Officer(s).
• Maintain vendor files and appropriate correspondence per Salvation Army policies and procedures.
• Maintain employee timecard and payroll information, including vacation and sick accruals with appropriate backup.
• Maintain personnel files in a confidential area.
• Process incoming mail per policy; forward donations to the Army’s processing center.
• Assist Corps Officer(s) inprocessingof special fund-raising event & seasonal revenue/expenses.
• Assist Corps Officer(s) with budget preparation.
• Assist Corps Officer(s) with TSAMM item preparation.
• Attend staff meetings and trainings as required, including but not limited to Protecting the Mission – child safety training, and The Salvation Army fleet safety training.
• Maintain professional appearance and adhere to employee dress codes at all times when working.
• Assist with seasonal efforts, which may include but are not limited to:
  Christmas Intake/Distribution, Kettle fund-raising program drop off/pick up, counting, and data entry.
• Other duties as assigned by Corps Officer(s).

EDUCATION AND WORK EXPERIENCE:

• High School Diploma or equivalent required; some college preferred
• Previous office or clerical work is beneficial

KNOWLEDGE,

SKILLS AND ABILITIES

REQUIRED:

• Must have the ability to relate positively to people from diverse backgrounds.
• Be flexible and open to new ideas, concepts, and ways of doing things while keeping pace with multiple priorities.
• Possess excellent organizational skills including multitasking, time management, attention to detail, and ability to prioritize in a fast-paced environment.
• Ability to use basic office equipment such as phone systems, printer and copier machines and a computer.
• Ability to work with minimal supervision and be able tomaintainconfidentiality of sensitive materials and information.
• Possess excellent written and oral communication skills.
• Demonstrate good judgment and act in a professional manner.
• Ability to speak and write the English language with professional level skill is required.
• A valid and current State of Montana drivers’ license.
• Age 21 for driving responsibilities, and ability to pass a State of Montana motor vehicle check as well as complete The Salvation Army driving test.

SOFTWARE-RELATED SKILLS:

• Microsoft Office suite
• Able to work with multiple social media platforms
• Working knowledge of integrated database applications and ability to use new software programs with basic training.

PHYSICAL REQUIREMENTS:

• Ability to sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or continuous basis
• Ability to grasp, push, pull objects such as files, file cabinet drawers, and reach overhead
• Ability to operate telephone
• Ability to operate a desktop or laptop computer
• Ability to lift up to 25 lbs. (usually file boxes)
• Ability to access and produce information from a computer
• Ability to understand…