Accounting Representative

Description

Position:
Accounting Representative

Reports To:

Controller/CFO

FLSA:
Non Exempt

Location:

Idaho Office

The primary responsibility of the Accounting Representative position is to perform accounting and finance activities on a daily, monthly, and quarterly basis. Additional responsibilities include providing customer service both internally and externally. Occasionally, duties are rotated and separated to meet sound dual control practices. Responsibilities have been organized by frequency but are subject to change. The position primarily reports to the Controller.

• Complete daily reconciliations within timelines and resolve/follow up on any posting errors or offages. Daily reconciliations include, but are not limited to credit cards, deposit and loan clearing accounts, application to core balancing, card settlement, ATM settlement, official checks, due from accounts, etc.
• Reconcile cash balancing and assist tellers and/or retail manager with any discrepancies to ensure correcting entries are made accurately and timely.
• Monitor daily funds management position in the intermediary account(s) and make funding decision(s) and entrie(s) accurately and timely.
• Order and ship money to the Federal Reserve as requested by the teller line.
• Process incoming and outgoing wires accurately and timely.
• Post settlement of the day for Intrafi (ICS-daily, CDARS-weekly) transactions
• Process daily exceptions (unposted items, insufficient funds items, stop pay suspects, chargebacks, etc.) accurately and timely. This includes allowing time for follow-ups when completing the research and resolution which may require calling customers and / or bank officers.
• Print and mail exception notices (overdrafts, chargeback notices, etc.)
• Respond to customer and/or team member requests, calls, and chats timely and appropriately.
• Process ACH returns and notice of change resolutions accurately and timely.
• Monitor/review and release and log ACH files originated through Cash Management to track NOCs, returns, limit exceedances, etc. to ensure customers are acting safe and sound.
• Post security entries related to payments, purchases, and sales via MTX upon settlement in our intermediary account.
• Maintain Glossary of Accounts for the General Ledger.
• Code invoices which may include researching cost variances and monitor trends to identify discrepancies and prevent payment errors, duplications, etc.
• Process payables in the account payable system within timelines.
• Understand and be able to calculate financial ratios (ROAA, ROE, NIM, etc.) accurately and timely upon request.
• Process levies and garnishments accurately and timely upon receipt
• Prepare/process out-going cash letters for non-imaged items (Canadian checks).
• Close accounts due to NSF activity as needed, report to credit bureaus and coordinate repayment plans as necessary.
• Handle a variety of credit card administrative functions and requests including, but not limited to Falcon (fraud) alerts, Address Changes, Credit Line Changes/reallocation, reissue cards as needed, input/process New & Closed accounts.
• Process check adjustments, manual check returns, and manual ACH returns via the appropriate network accurately and timely.
• Ensure WSUD, Notice of Reclamation, and Forgery Affidavits are completed accurately before processing accordingly and timely. Assist team members in the completing of required forms.
• Assist Cash Management customers with inquiries, questions, and problems as needed.
• Process Subpoenas accordingly and timely.
• Monitor, Track, and Communicate core bulletin accordingly and timely.
• Communicate/coordinate with correspondent banks and ensure documentation is current (Signature Cards, Fed Funds Agreements, Contacts, User Authorizations) on an ongoing basis to ensure updated authorized signers and users.
• Assist Personal Bankers in customer setup and maturities for ICW/CDARS transactions in Intrafi.
• Handle a variety of debit card administrative functions and requests as needed.
• Assist other departments and team members with balancing issues as requested.
• Set up and Verify Accuracy of General Ledger Accounts including, but not limited to, the integration/interface.
• Monitor daily general ledger to ensure monthly expenses are posted correctly.
• Back up Controller and CFO for Daily Dashboard completion when necessary.

• Complete monthly reconciliations (every balance sheet account and select income statement accounts) within timelines and resolve/follow up on any posting errors or offages.
• Research and process incoming and outgoing check adjustments
• Complete month-end analytical reports such as, but not limited to, merchant income, visa debit card tracking, courtesy pay etc.
• Ensure that monthly bills are paid each month. This includes updating all monthly bills into a checklist and inputting any new bills for tracking.
• Through the month and at month end, monitor and validate balances and entries/coordinate corrections if needed for all monitored accounts…