Associate Registrar

Job Location:

KALISPELL, MT 59901

Position Type:
Full Time

Education Level: Education/Work Experience

Salary Range: $20.19 - $23.56 Hourly

Job Category:
Professional

DEPARTMENT:
Student Services

EMPLOYMENT TYPE:

Professional
6. Salary depends on education and experience. Full-time, 12-mos., benefit eligible.

FLSA:
Exempt

CLOSING DATE:
Open Until Filled

• generous employer contributions towards your Health/Vision & Dental
• up to 15 vacation days
• 12 sick days
• 12 holidays
• build your future with the Montana Public Employee's Retirement System
• 403(b) match up to 7%
• invest in your continued education when you explore Tuition Waiver benefits for you and your dependents!

• Evaluates college courses, International Baccalaureate, Advanced Placement, and Military transcripts; consults with faculty for reevaluations and maintains records of decisions
• Serves as the primary resource for graduation and transcript evaluation questions and procedures; counsels on related matters; responds to and resolves related questions and problems with quality and professional customer service
• Processes and submits student enrollment reporting to the National Student Clearinghouse
• Assist with the evaluation and processing of student records for Medical Withdrawals and Course Challenges
• Oversees the design and review of processes to ensure the clear, efficient tracking of evaluations
• Works closely and cooperatively with campus departments, faculty and related agencies on programmatic, financial, and compliance matters
• Responsible for maintenance and retention of student college transcript records; performs accurate record keeping, reporting, and audits for compliance with state and federal legal regulations
• Responsible for accuracy and disbursement of graduation diplomas (name, degree, etc.) and other graduation duties
• Prepares, edits, and disseminates all registration and records of communication to students from the Registrar’s office
• Assists with mapping graduation substitutions, evaluating sort preferences for degree requirements, mass updating of student records and the setup of program requirements in information system each academic year
• Advances the goals of department in support of the strategic plan, working closely with supervisor
• Reviews and makes recommendations on applicable policies and procedures; assists in the interpretation of policy related issues
• Meets program requirements; disseminates and maintains confidential records
• Establishes and initiates effective and timely communications to assure sharing of information
• Remains current in practices, trends and research related to areas of assignment
• Attends related trainings, workshops, and professional development
• Cross trains to perform other departmental and team functions; backfills for staff as needed
• Actively participates in the development of a climate that promotes and supports innovation and efforts to continuously improve services to students, faculty, and the College
• Creates and maintains a collaborative and collegial environment with colleagues and maintains effective working relationships
• Maintains professional ethics and confidentiality of students in accordance with applicable laws and policies
• Advances the mission of FVCC by serving on or convening committees and contributing in the community in college-related activities
• Performs other duties as assigned
• Reports to Registrar

• Bachelor’s degree or equivalent AND one year of related experience, OR
• Associate’s degree and three years of related experience, OR
• An equivalent combination of higher education and experience

• Work experience in an educational environment

• Working knowledge of…