Associate Registrar

DEPARTMENT:

Student Services

EMPLOYMENT TYPE:

Professional
6. Salary depends on education and experience. Full-time, 12-mos., benefit eligible.

Unlock Exceptional Benefits at FVCC (Worth ~$25K)! You'll receive generous employer contributions towards your Health/Vision & Dental, up to 15vacation days, 12 sick days, and 12 holidays. Plus, build your future with the Montana Public Employee's Retirement System and a 403(b) match upto 7%. And that's not all - invest in your continued education when you explore Tuition Waiver benefits for you and your dependents!

FLSA:

Exempt CLOSING DATE:

Open Until Filled ESSENTIAL DUTIES Evaluates college courses, International Baccalaureate, Advanced Placement, and Military transcripts; consults with faculty for reevaluations and maintains records of decisions

Serves as the primary resource for graduation and transcript evaluation questions and procedures; counsels on related matters; responds to and resolves related questions and problems with quality and professional customer service

Processes and submits student enrollment reporting to the National Student Clearinghouse Assists with the evaluation and processing of student records for Medical Withdrawals and Course Challenges Oversees the design and review of processes to ensure the clear, efficient tracking of evaluations

Works closely and cooperatively with campus departments, faculty and related agencies on programmatic, financial, and compliance matters

Responsible for maintenance and retention of student college transcript records; performs accurate record keeping, reporting, and audits for compliance with state and federal legal regulations

Responsible for accuracy and disbursement of graduation diplomas (name, degree, etc.) and other graduation duties

Prepares, edits, and disseminates all registration and records of communication to students from the Registrar’s office

Assists with mapping graduation substitutions, evaluating sort preferences for degree requirements, mass updating of student records and the setup of program requirements in information system each academic year Advances the goals of department in support of the strategic plan, working closely with supervisor

Reviews and makes recommendations on applicable policies and procedures; assists in the interpretation of policy related issues

Meets program requirements; disseminates and maintains confidential records

Establishes and initiates effective and timely communications to assure sharing of information

Remains current in practices, trends and research related to areas of assignment

Attends related trainings, workshops, and professional development

Cross trains to perform other departmental and team functions; backfills for staff as needed

Actively participates in the development of a climate that promotes and supports innovation and efforts to continuously improve services to students, faculty, and the College Creates and maintains a collaborative and collegial environment with colleagues and maintains effective working relationships

Maintains professional ethics and confidentiality of students in accordance with applicable laws and policies

Advances the mission of FVCC by serving on or convening committees and contributing in the community in college-related activities

Performs other duties as assigned

Reports to Registrar MINIMUM QUALIFICATIONS Bachelor’s degree or equivalent AND one year of related experience, OR Associate’s degree and three years of related experience, ORAn equivalent combination of higher education and experience PREFERRED QUALIFICATIONS Work experience in an educational environment KNOWLEDGE, SKILLS, AND ABILITIES Working knowledge of computer applications; student information systems/student records systems

Knowledge of applicable state and federal regulations.

Skill in taking initiative, being proactive, critical thinking, problem analysis and resolution.

Strong project and time management skills; highly organized, accurate and detail-oriented.

Ability to work independently and demonstrated ability to multi-task Demonstrated ability to perform administrative tasks effectively with frequent interruptions.

Working knowledge of general office practices and procedures.

Ability to work within policies and procedures of FVCCAbility and willingness to serve as an ambassador for the College by interacting appropriately with the college community and community

Ability to maintain effective and positive professional relationships

Ability to follow and issue directions

Demonstrated…