Accounts Payable Associate

Position Title

Accounts Payable Associate

Finance Department

Finance Managers

Full-time, Permanent

The Accounts Payable Technician is responsible for efficient, timely and accurate processing and reconciliations of accounts payable as well as assisting with a variety of financial tasks within the Finance Department for the Tk’emlúps te Secwépemc (TteS) and related entities.

• Provides efficient and effective bookkeeping, clerical and administrative work relating to accounts payable in accordance with the approved practices, policies, budgets, standards and guidelines. (95%)
• Accepts and reviews purchase orders for accuracy and completeness on a daily basis
• Ensures security for cheques and purchase orders
• Orders and maintains cheque sequence
• Orders office supplies for Finance Department
• Maintains current list of authorized signers.
• Maintains up-to-date billing system.
• Reviews invoices and cheque requisitions from received emails daily.
• Prepares invoice batches and processes cheques.
• Reconciles and prepares analysis of accounts payable, holdback accounts, prepaids and accrued expenses
• Monitors statements to ensure payments are up to date.
• Resolves invoice discrepancies.
• Completes all appropriate vendor file maintenance.
• Corresponds with vendors and responds to inquiries.
• Completes credit applications for review.
• Completes clerical duties such as filing, faxing, and photocopying.
• Participates in workshop training programs and seminars to upgrade skills and knowledge relevant to position.
• Performs all duties and responsibilities in accordance with TteS policies, standards and procedures and as directed.
• Monthly reconciliations of Accounts Payable subledger with the General Ledger.
• Assists in annual audit preparation for all entities, supporting Junior and Intermediate Accountants as well as Finance Managers.
• Has a good level of attention to detail and accuracy to accounts payable.
• Prioritizes time and manages well.
• Maintains confidentiality on all matters relating to the affairs of TteS.
• 5% Other related duties as necessary.

This position does train new incumbents and summer students.

Certificate or diploma in Accounting, Bookkeeping, Business Administration, or Finance and 1 year of experience in accounts payable or an equivalent combination of education and experience. Must possess comprehensive knowledge of full cycle accounting processes and General Ledger experience. Must have experience with accounting systems, word and excel. Must pass criminal record check.

• Strong knowledge of accounts payable, general ledger, and accounting systems.
• Ability to maintain a high level of accuracy.
• Strong bookkeeping skills.
• Good oral and written communication skills.
• Proficient in Microsoft Office.
• Strong ability to be flexible and take initiative.
• Strong tact and diplomacy.
• Ability to work independently and use good judgment, focus on details.
• Ability to organize workload, set priorities and meet deadlines.
• Demonstrated ability to interpret and monitor compliance with financial policies and procedures.
• Ability to accurately enter, retrieve and modify information from a variety of sources into a number of different computer programs.
• Ability to perform duties under pressure (i.e. Meeting deadlines, producing a high volume of work with speed and accuracy, paying attention to detail).
• Ability to be responsible for large amounts of cash.

• Extended health, dental, and vision
• 7.6% Registered Pension Plan (RPP) matching and Life insurance

Normal Day shifts - 7 hours. Non-normal shifts may be required.

Starting at $22.59 - $24.95 depending on education & experience

In accordance with Section 16(1) of the Canadian Human Rights Act and pursuant to Section 42 of the BC Human Rights code, it is TteS Policy to practice preferential hiring for Aboriginal peoples. Candidates who wish to qualify for preferential consideration must self-identify.