Administrative Assistant II | Clinical Operations

Position Summary  Interior Health (IH) is looking for an experienced, highly efficient and self-directed permanent full time Administrative Assistant II to support the Executive Director, Clinical Operations, Kamloops Community. This position is located in beautiful Kamloops, B.C. but the location of this position can be flexible within the Interior Health region.
Who are we looking for?  This role provides full-time crucial administrative operational support for the Executive Director, Clinical Operations and is crucial in ensuring timely execution of administrative tasks and smooth coordination of programs within the portfolio.
We seek a detail-oriented, knowledgeable, and skilled candidate who takes pride in their career and can make a significant impact in our fast-paced environment. This hands-on role involves working within an innovative culture focused on transformational change in the healthcare system.
The successful candidate will have a proven track record of collaborating with diverse internal and external partners, including executives, directors, managers, and staff. The successful candidate will coordinate operations, facilitate communication between multiple departments, maintain standard work to support program initiatives and ensure smooth flow and program success.

What we offer:

Competitive salary and an attractive remuneration package
Career Growth
Employer paid training/education
Employer paid vacation (per collective agreement)
Employer paid insurance premiums
Extended Health & Dental coverage
Contribution to Municipal Pension Plan
Balanced lifestyle
Salary Range:  The salary range for this position is $58,494 (min) to $73,117 (midpoint) to $76,773 (max) per annum, based on 1.0 FTE. Interior Health typically establishes salaries within the minimum and midpoint of the salary range based on qualifications, experience of the applicant, and an internal equity review of the salaries of other employees.
What will you work on?  The Administrative Assistant II works in a team environment to provide confidential complex administrative support functions. The Administrative Assistant II serves as a vital linkage and communication source to keep the department informed and aligned to its priorities.

Responsibilities include:

coordinating and organizing workflow; determining priorities; composing confidential correspondence for signature; designing and creating routine & non-routine correspondence, responding to a variety of sensitive internal and external inquiries, generating complex and detailed reports and presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; maintain the integrity and confidentiality of all information which flows through, and is processed for management as it pertains to client care, operations, personnel, labour relations, finance, and public affairs in setting a positive, collaborative, efficient tone for the department.
Some Other Typical

Duties and Responsibilities:

Discusses inquiries for information with a variety of internal and external contacts in order to obtain and disclose information. Answers routine inquiries and complaints by determining the nature of the issues and provides information directly or through correspondence.
Initiates follow-up processes with staff and others.
Resolves day-to-day problems as required, evaluates operating procedures, and advises management as necessary.
Drafts confidential correspondence, reports and a variety of project-related materials such as memorandums, letters, presentations and project charters as requested.
Prepares spreadsheets, graphs, flow charts, and statistics as required. Checks all documents for accuracy and completeness.
Coordinates all administrative logistics for meetings, events, education sessions, workshops, video conferences, and teleconferences including appropriate space, equipment, and materials.
Attends and acts as a recorder for confidential meetings such as management meetings. Transcribes minutes and distributes accordingly
Performs other related duties as assigned.
How will you create an impact?  Joining our IH team will allow you to challenge…