Assistant Registrar

Opening Date For Accepting Applications: September 10, 2026

Resume Review: September 17, 2026

Position

Start Date:

As soon as suitable candidate is available

Salary $87,854

Contact: Human Resources

Email:

Phone:

Address: NVIT
4155 Belshaw St.
Merritt, BC, V1K 1R1

NVIT anticipates a requirement for an Assistant Registrar at the Merritt campus and invites applications from qualified individuals. This exempt, ongoing role will begin in September 2026.

Position Summary:
Reporting to the Registrar, the Assistant Registrar provides operational leadership for admissions and registration services and directly supervises Recruitment, Admissions, and Registration Officers (RAROs). Positioned between the Team Lead and Associate Registrar, the role translates institutional direction into consistent daily practice, maintains clear service standards, and ensures accurate, timely data entry across admissions and registration workflows.

The Assistant Registrar oversees admissions and registration workflow for Merritt, Vancouver, En’owkin, HCAP, and other affiliated programming outside Community Education (CE), while collaborating with the Associate Registrar on CE-related programming and workflow. The role supports learner-centred, culturally responsive service, monitors data quality and operational standards, addresses escalated workflow issues, and prepares admissions and registration information for institutional decision-making.

Core Responsibilities:

Operational Leadership and Staff Supervision

• Provide direct supervision, coaching, performance oversight, and workload coordination for RAROs.
• Establish service standards, operational priorities, and accountability for admissions, registration, records, and learner services.
• Coordinate staffing, training, onboarding, and service coverage to ensure consistent operations and a positive team culture.
• Resolve escalated learner and employee concerns while fostering collaboration, continuous improvement, and learner-centred service.

Admissions and Registration Operations

• Oversee admissions and registration processes to ensure accurate, timely, and consistent application processing, learner record management, and registration services.
• Coordinate learner intake, cohort management, and registration setup for programming associated with the Merritt and Vancouver campuses, En’owkin Centre, and HCAP program delivery.
• Lead operational planning for key enrolment periods, including admissions, registration, orientation, and start-up activities.
• Collaborate across departments to resolve complex admissions and registration issues and ensure policies and procedures are applied consistently.
• Work with the Manager of Marketing, Communication, and Events to keep front desk, admissions, and registration processes running smoothly during recruitment priorities and events.

Data Entry, Data Quality, and Standards Monitoring

• Ensure accurate and timely data entry in Colleague and related systems while maintaining high standards for documentation, coding, and records management.
• Monitor workflow compliance through audits, quality assurance activities, and routine standards monitoring.
• Develop and maintain procedures, reference tools, and quality-control practices that support consistency and operational effectiveness.
• Identify data and process issues, recommend improvements, and collaborate with the Associate Registrar and the Manager of Institutional Reporting Colleague Administrator to support system testing, reporting reliability, and process improvements.

Reporting and Enrolment Support

• Prepare admissions, registration, and enrolment reports to support operational planning, start-up activities, and institutional decision-making.
• Monitor enrolment trends, processing timelines, and learner access…