Project Coordinator, Civil Construction

Responsibilities

• Assist the Project Manager in developing project schedules, work plans, and resource allocation.
• Coordinate with architects, engineers, subcontractors, and suppliers to ensure timely flow of information.
• Help prepare project progress reports, meeting minutes, and documentation.
• Review drawings, specifications, BOQs, and technical documents for accuracy and constructability.
• Assist with quantity take-offs, cost estimates, and material submittals.
• Support the site team with technical queries and coordinate responses with design consultants.
• Maintain and update project documents, logs, and records (RFIs, submittals, change orders, inspection reports).
• Track project milestones, deliverables, and deadlines.
• Prepare weekly and monthly progress reports.
• Conduct regular site visits to monitor work progress against schedule.
• Coordinate inspection and testing activities with QA/QC teams.
• Ensure that site activities follow safety regulations and company standards.
• Assist in sourcing materials and equipment per project requirements.
• Coordinate with suppliers for quotations, delivery schedules, and documentation.
• Track material usage and inventory.
• Facilitate communication between subcontractors, consultants, and internal teams.
• Schedule and participate in coordination meetings.
• Support the resolution of issues impacting project progress.

• Post-secondary education or training in civil engineering, or construction management, or a related discipline, or on the job training is required.
• Minium of 3 years of construction experience in a similar role.
• Knowledge of construction equipment and techniques, equipment, materials, drawings and specifications.
• Proficient in Windows programs (e.g. MS Project, MS Office, PDF Programs).
• Estimating experience would be considered an asset.
• Ability to apply basic engineering/problem-solving techniques to challenges.
• Intermediate knowledge of means and methods and construction sequences.
• Ability to develop a construction schedule.
• Ability to administer subcontracts and contract documents.
• Demonstrated ability to be flexible and work in a fast-paced environment.
• Effective verbal, written, and interpersonal communication skills. Must be able to speak and communicate effectively in English.
• Demonstrated ability to manage multiple projects simultaneously in a challenging environment.
• Exceptional problem-solving, organizational, and communication skills.
• A valid driver’s license and the ability to travel as needed.