RFP Board and Operations Policy Modernization

(RFP) Board and Operations Policy Modernization

Job Type

Casual

Job Season

Summer

Business & Professional Services

Job Description

Response at 4:00 PM

INTRODUCTION

Golden Community Resources Society is a charitable, not-for-profit organization serving our communities of Golden and surrounding areas since 1984. We are an umbrella society delivering a number of social service programs including licensed childcare, children and family programs, early years centre, employment services, seniors housing, Better at Homes program and seniors program connection, youth centre and youth programs, and police-based victim services.

The Society is seeking to engage a qualified consultant to lead the redevelopment and modernization of its Board governance and operational policy framework. The project will include a comprehensive policy audit, gap analysis, and review of best practices to ensure alignment with current legislative requirements, organizational needs, and sector standards.

The primary deliverables will be the development of:

• A Board Governance Policy Manual
• An Operations Policy Manual

The Society is seeking a consultant with demonstrated expertise in board governance, organizational development, policy writing, and technical communication, as well as experience facilitating collaborative policy development processes.

SCOPE OF WORK

The selected consultant will work with the Executive Director to review and update the organization’s Board governance and operational policies into a clear, practical, plain-language policy framework that is easy to understand, implement, and maintain.

The scope of work will include:

• Reviewing existing Board and operational policies and related governance documents
• Conducting a policy audit, gap analysis, and best practice review
• Identifying outdated, duplicate, inconsistent, or missing policies
• Consulting with key stakeholders, including Board and staff representatives, as required
• Providing recommendations to improve policy structure, clarity, consistency, and alignment with applicable legislation, sector best practices, and contractual obligations (where relevant)
• Drafting and revising policies in clear and accessible language
• Developing two distinct but integrated manuals:
  • Board Governance Policy Manual
  • Operations Policy Manual
• Incorporating feedback from the Society through agreed-upon review stages
• Providing final editable electronic versions of all deliverables

TIMELINE

Submission deadline:
Friday, June 19th at 4:00 pm

Within 14 days of the submission deadline, the selected consultant(s) will be invited to a project kickoff meeting with the Executive Director and representative(s) of the Board of Directors.

July 1, 2026-September 30, 2026

No later than October 15, 2026