Office Assistant II, III - Kaneohe Elementary

Office Assistant II, III - Kaneohe Elementary

Job Summary: This posting is being used to fill various Office Assistant positions at Kaneohe Elementary. The authorized level of the position is Office Assistant III. Applications are accepted down to the Office Assistant II level in the event of recruiting difficulties. Applicants are recruited by the Hawaiʻi State Department of Education.

Salary:

• Office Assistant II (SR-06): $3,141.00 per month
• Office Assistant III (SR-08): $3,266.00 per month

Examples of Duties:

• C reates, edits, prints, stores, retrieves and deletes documents using a computer and word processing and other software, in draft or final form, from rough or corrected copy where format and arrangement are not clearly indicated.
• P repares, reviews and processes forms, records, reports, applications and other documents for accuracy, completion and conformance to established requirements.
• C hecks records and forms such as applications, permits, requisitions, vouchers and other materials for completeness and accuracy; evaluates the information contained therein for conformance with established requirements; and processes documents in accordance with established policies and procedures.
• S earches through a variety of paper and electronic files and records, extracts, compiles and summarizes information and prepares periodic and special report.
• C omposes routine correspondence and letters of acknowledgement.
• S ets up and maintains paper and electronic files and revises filing systems as necessary.
• P rovides general information and resolves complaints in person or over the telephone involving explanation of rules, regulations, policies and procedures and knowledge of the organization’s purpose and functions.
• D etermines the need for and/or makes routine orders for necessary supplies, materials or other items.
• Ma kes arrangements for travel, equipment maintenance, telephone service, and other similar matters.
• P rovides training and guidance to, and assigns, reviews and evaluates the work of clerical subordinates performing work comparable to the class Office Assistant II.

Minimum Qualifications:

• Basic
  
  Experience:
  
  Work experience which demonstrated knowledge of English grammar, spelling, and arithmetic; ability to read and understand oral and written instructions; write simply and directly; and compare words and numbers quickly and accurately.
• Clerical
  
  Experience:
  
  Work experience which involved the performance of a variety of clerical tasks and demonstrated knowledge of office practices and procedures, and the ability to carry out procedures in clerical work systems, and operate various kinds of office equipment and technologies.
• Supervisory Aptitude (required for positions with supervisory responsibility):
  Demonstrated aptitude or potential for supervisory duties through successful completion of regular or special assignments involving supervisory responsibilities or aspects of supervision, e.g., by serving as a group or team leader, or by completing training courses in supervision accompanied by application of supervisory skills in work assignments; and/or by favorable appraisals by a supervisor indicating possession of supervisory potential.
• Keyboarding/Computer Skill:
  Ability to type 40 net words per minute and proficiency in using computers, word processing and other software applications is typically required for Office Assistant II and higher levels.

Equal Opportunity: The Hawaiʻi State Department of Education is an equal opportunity employer. Discrimination on the basis of sex, race, color, religion, national origin, age, disability, sexual orientation, and other protected characteristics is prohibited under applicable federal, state, and local laws. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, National Guard participation, or any other protected status.

Benefits Overview: Employees enjoy competitive benefits including paid holidays, vacation, sick leave, health insurance, life insurance, flexible spending accounts, retirement plan, tax shelter annuity, deferred compensation, disability insurance, social security contributions, workers’ compensation, and union and collective bargaining rights. Specific benefit details vary by appointment type and collective bargaining agreements.