Part-time Office Assistant

Position Title

Part‑time Office Assistant

2402

Kaneohe, HI, US

Clerical

$22.85

6:30 am — 10:30 am M-F

45‑710 Keaahala Rd, Kaneohe, HI 96744

ATA Services, Inc. is seeking Part‑time Office Assistants at the Hawaii State Hospital. Please review the job details listed below.

Responsibilities will include answering phones, scheduling appointments and staff training, operating office equipment, creating and responding to e‑mail, filing, researching electronic files, ordering supplies and arranging service for office equipment.

• Answers telephone calls, assists the caller with their inquiry, or refers to the appropriate staff. Checks and responds to e‑mail. Provides general information and resolves complaints in person or over the telephone.
• Schedules/reschedules appointments and training for staff, maintains the schedules, and reminds staff of scheduled meetings/trainings.
• Handles mail and inter‑office documents.
• Accurately and timely processes and audits employees' timesheets for payroll. Generates the attendance report.
• Compiles, organizes raw data, and enters purchase orders, petty cash encumbrances, and payments into the fiscal database as instructed.
• Checks records and forms such as applications, permits, requisitions, vouchers and other materials for completeness and accuracy; evaluates the information contained therein for conformance with established requirements; and processes documents in accordance with established policies and procedures.
• Searches through a variety of paper and electronic files and records, extracts, compiles and summarizes information, and prepares periodic and special reports.
• Composes letters or memos of a routine nature for staff signature as requested.
• Prepares, types, and maintains/updates office forms.