Admin & Fiscal Support Specialist; 0078243T Readvertisement
Job in
Kaneohe, Honolulu County, Hawaii, 96477, USA
Listing for:
University of Hawaii System
Full Time, Seasonal/Temporary
position
Listed on 2026-01-12
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration
Job Description & How to Apply Below
Position: Admin & Fiscal Support Specialist (0078243T) READVERTISEMENT
Title: Admin & Fiscal Support Specialist
Position Number: 0078243T
RES & DEAN OF GRAD DIV, SCH O&ES&T, HAW INST OF MAR BIO
Location: Kaneohe, Hawaii
Date Posted: 1/7/2026
Closing Date: 1/23/2026
Band: A
Salary: salary schedules and placement information
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Temporary
Other
Conditions:
Continuation dependent on satisfactory performance, available funds, operational needs and actual staffing requirements. This is a temporary position with the ability to become permanent.
Duties and Responsibilities
Provide administrative support including: answering telephones, monitoring departmental email accounts, monitoring and scheduling unit classroom and shared resource space, updating unit email listservs, assisting visitors and guests, submitting facilities maintenance work orders, scheduling meetings, maintaining office apps, and supporting other administrative systems.Process financial documents through UH/RCUH/UHF fiscal systems. Documents include purchase order requisitions and supporting documents, travel requests/advances/completions, business expenditure reimbursements, vendor payments, journal entries, expenditure allocations, cost transfers, etc.Provide guidance to Principal Investigator (PI) and project staff to ensure that all fiscal transactions are allowable, allocable, and reasonable business expenses and comply with Federal, State of Hawaii, and University of Hawaii payment processing policies.Assist with preparation of a variety of reports (fiscal reports, salary projections, account reconciliations, pcard reconciliations, capital asset inventory reports) to ensure compliance with school, campus, and UH System requirements.Provide advice to PIs on preparation and submission of UH and RCUH personnel documents as necessary and act as a backup RCUH employee timesheet approver if designated by PIs.Draft or proof documents for PIs and supervisors (e.g., memos, letters, attachments) and recommend revisions as necessary to ensure appropriate content.Liaison with internal and external customers with the authority to respond for HIMB to general inquiries and requests.Train personnel (student assistants, temporary hires, and regular hires) on the use of the various financial portal processing systems utilized at UH to enhance customer service.Assist with other fiscal, administrative, and personnel functions as requested.Other duties as assigned.* Denotes Essential Functions.
Minimum Qualifications Possession of a baccalaureate degree in Business Administration, Education, Science, Arts and Humanities, Social Science, or related field and 0 year(s) of progressively responsible professional experience with responsibilities for office or laboratory administration; or any equivalent combination of education and/or professional work experience that provides the required education, knowledge, skills and abilities as indicated.Functional knowledge of principles, practices and techniques in the area of business administration as demonstrated by knowledge, understanding and ability to apply concepts and terminology.Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with business administration.Demonstrated ability to recognize problems, identify possible causes and resolve the full range of problems that may commonly occur in the area of business administration.Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.Demonstrated ability to operate a personal computer and apply word processing software.Desirable Qualifications
Experience working in higher education administration environment.To Apply
Click on the “Apply” button on the top right corner of the screen to complete an application and attach
1) cover letter indicating your interest in this position and how you satisfy the minimum and desirable qualifications,
2) resume,
3) the names and contact information (include title, email, and phone number) of at least three professional references, and
4) copies of educational transcripts with confidential information (i.e., social security number, birth date, etc.) redacted. Official transcripts will be required at the time of hire. Transcripts issued outside of the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA.
Expense of the evaluation shall be borne by the applicant.
Incomplete applications will not be considered. The application will be considered incomplete if materials are unreadable.
Minimum…
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