Administrative Services Assistant - Windward District Administration

Description

Apply for the Administrative Services Assistant – Windward District Administration role at the Hawaiʻi State Department of Education.

Administrative Services Assistant, SR-22: $5,369.00 – $6,535.00 per month.

• Coordinates the preparation of budget and program plans and prepares appropriate justification;
• Maintains records of appropriations, expenditures, income and cost allocations;
• Develops, implements and maintains internal fiscal policies and procedures;
• Oversees the preparation of billing and maintenance of payment schedule;
• Coordinates personnel services and develops contracts for services;
• Serves as EEO officer;
• Conducts special studies including defining the problem, conducting background research and other fact finding, analyzing the information, preparing alternatives and making recommendations;
• Coordinates and oversees the completion of reports and grant application requests;
• Conducts cost analysis and allocation studies;
• Drafts proposed legislation, policies, procedures, rules, and regulations;
• Serves as liaison between administrator and staff;
• Serves as liaison with other agencies and public and represents the administrator at meetings, conferences or negotiations;
• May provide staff services to an advisory or policy making board; may supervise clerical staff.

Graduation from an accredited college or university with a baccalaureate degree. Excess work experience may be substituted on a year‑for‑year basis.

Two and one‑half (2½) years of progressively responsible professional analytical work experience demonstrating budget formulation, fiscal operations, personnel administration, or program analysis. At least one year must be at a fully competent, independent professional level.

Valid passenger‑type motor vehicle operator’s license to drive in the State of Hawaii.

• Satisfactory completion of a master’s degree in business or public administration may substitute for one year of general experience (not the fully competent requirement).
• A Ph.D. may substitute for all required experience.

• Copy of TA History Report or equivalent.
• Signed letter from supervisor with TA details.
• Copies of signed SF‑10 forms.

The Hawaiʻi State Department of Education does and activities on the basis of sex, race, color, religion, national origin, age, disability, sexual orientation, or other protected characteristics, pursuant to Title VII, Title IX, Title VI, the ADA, and state statutes.

• Paid holidays (13 per year, 14 in election years).
• Vacation and sick leave according to bargaining unit.
• Health insurance with state-paid premiums.
• Group life insurance.
• Flexible spending accounts and tax‑savings benefits.
• Retirement plan contributions.
• Tax shelter annuity and deferred compensation options.
• Temporary disability insurance.
• Workers’ compensation and social security.
• Union participation with service fees.

Submission of official transcripts, certifications, and verifying documents within ten calendar days of application is required. Late documents may result in rejection.