Substitute Clerical

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• Date Posted: 10/29/2026
• Location:
  
  District Office
• Date Available:
  
  ASAP

Position Title:

Sub Clerical

Job #: 702

8 Hours

Starting Pay: TBD

The Substitute Clerical position provides high-level administrative and clerical support to the building principal and serves as the central hub of daily school operations. This position is responsible for organizing and executing a wide range of confidential secretarial, clerical, and office management functions to ensure the efficient and professional operation of the school office.

• Serve as the primary point of contact for the school office; receive, screen, and respond to internal and external inquiries; provide information regarding school and district policies, procedures, and programs; direct inquiries appropriately.
• Provide comprehensive administrative support to the principal, including calendar management, scheduling meetings and appointments, coordinating events, and preparing materials and facilities as needed.
• Draft, format, type, proofread, and distribute correspondence, reports, presentations, memos, and other documents; compose routine communications independently.
• Maintain confidential student, staff, and school records in compliance with district policies, state and federal regulations (e.g., FERPA); manage filing systems and databases with accuracy and discretion.
• Manage and track deadlines, projects, and required reports; proactively alert administrators and staff to timelines and deliverables.
• Utilize district technology systems and software (e.g., student information systems, HR/payroll platforms, Google/Microsoft applications, communication tools) to maintain records, generate reports, process forms, and support daily operations.
• Remain current on evolving office technologies and digital tools to improve efficiency and effectiveness of school operations.
• Prepare requisitions, purchase orders, vouchers, and budget-related documentation; monitor expenditures and maintain accurate financial and payroll-related records as assigned.
• Receive, distribute, and reconcile petty cash and other school funds in accordance with district procedures.
• Monitor office supply inventory and order materials as needed to ensure uninterrupted operations.
• Coordinate travel arrangements and track related documentation and expenses when applicable.
• Perform general office functions including opening and distributing mail, copying, scrolling, sending/receiving communications, greeting visitors, and maintaining a professional and welcoming front office environment.
• Support school-based operational functions that may include human resources processes, substitute coordination, attendance reporting, enrollment support, and special program or magnet school requirements.
• Maintain postings, displays, communications boards, and website or digital updates as assigned.
• Collaborate effectively with students, families, staff, and community partners to ensure responsive customer service and positive school relations.
• Participate in and complete all required district and state-mandated trainings, certifications, and professional development, including safety, compliance, and technology-based trainings.
• Perform other duties and responsibilities as assigned to support the efficient operation of the school.

• Thorough knowledge of modern office practices, procedures, and standard administrative operations within a school or educational environment.
• Strong command of business English, grammar, spelling, punctuation, and professional written and verbal communication skills.
• Proficiency in mathematics sufficient to accurately perform basic accounting functions, reconcile funds, and prepare financial or budget-related documents.
• Working knowledge of office management principles, recordkeeping systems, and organizational best practices.
• Demonstrated proficiency in current technology platforms, including student information systems, HR/payroll software, Google/Microsoft Office applications, databases, and general office equipment.
• Ability to learn and adapt quickly to new technologies, digital systems, and evolving…